Tutorial Video
Sales Orders with Unleashed and Mintsoft WMS
Split Shipments with Unleashed and Mintsoft WMS
Sales Shipment processing
We use Shipments as the primary transaction for the WMS as it’s the lowest common denominator (the most granular transaction) to be actioned by a warehouse. Should a business currently use Sales Orders in Unleashed, it’s best practice to now use Shipments – allowing you to have much more specific status tracking and information on the fulfilment of the Sale.
Create a Sales Order and save it as status Placed.
Create a Shipment. Only when a Shipment is in Placed status will it export to WMS, on the 15-minute cycle. Parked status Shipments do not sync to Mintsoft WMS.
The Shipment will be created in Mintsoft WMS in the New status.
In Mintsoft, go to Orders > Overview.
Find and tick the orders.
Select Print from the Bulk Actions drop-down, then click Go. Picking is done in a paper flow in the WMS and not verified in the interface, so print the lists of orders you want to pick (can be done with optimal pick route) and physically pick the goods from the bin locations. This can be done with the assistance of a barcode scanner against your paper list and bin tags
Once the order has been picked, go back to Orders > Overview.
Find and tick the orders.
Select Mark Picked from the Bulk Actions drop-down, then click Go.
Click Actions > Pick Order against one of the picked orders. This will take you to Mintsoft's Scan Actions page allowing you to generate a shipment. You can verify goods with a USB Scanner now if this is configured using Barcode Verification.
Ensure the correct Courier Service is assigned to the shipment. Click Update if you have selected a different Courier within the Change Courier Service section.
Click Create Shipment to retrieve a courier label. Clicking the dropdown arrow next to Print Despatch Note will allow you to Generate Box Packing List
Click Despatch. The order status of the Shipment in Unleashed is changed to Dispatched
Split Shipment processing and cancellations
If shipments are split from the start, both pull through as actionable orders as soon as their status is saved to Placed. However, the workflow is slightly different if an order cannot be picked due to insufficient stock and it’s a later decision to split an existing Shipment (so past the initial sync).
Certain Sales Shipment line updates sync through from Unleashed to Mintsoft as long as the Mintsoft Order status is one of the following:
New
Holding
OnBackOrder
AwaitingConfirmation
AwaitingDocumentation
AwaitingPayment
AwaitingReplen
Fraud
QueryRaised
The following updates will sync through :
Line items added to the Unleashed Shipment will be added to the Mintsoft Order
If the quantity of a Mintsoft Bundle has changed, this will be alerted to a user so they can manually adjust it on the Order
Line quantity changes (Up or Down) will be updated to the Mintsoft Order
Shipment line removals will be removed from the Mintsoft Order
All this flows through the 15-minute sync cycle. This means splitting a Shipment that is still in any of these statuses in the WMS will automatically change the values down correctly on the original Shipment and create a new secondary Order for the Split-Shipment (this part is pushed through in real-time). If Sales shipment line updates do not flow through due to Mintsoft Order being in a different status, splitting the Shipment in Unleashed means that the new part-shipment will be pulled as a new order to the WMS, but the values on the original will not be adjusted in the WMS. This then needs to be manually corrected so that both orders reflect the quantities held in Unleashed.
Deleting Orders
When you have a Sales Order with unactioned Sales Shipments that have pulled through to Mintsoft WMS and intend to delete the order tree in both systems – simply delete the Sales Order in Unleashed. The related Shipments are instantly moved to status deleted and cancelled in both systems.