This outlines the daily process for cleaners to report low levels of consumables so inventory can be restocked proactively. It ensures that all essential supplies for guest stays and cleaning tasks are available across all units.
Why This Matters
Timely consumable checks help prevent supply shortages, ensure a consistent guest experience, and streamline operations for both the cleaning team and property management. Proactive communication allows for quicker replenishment and reduces guest complaints.
What You Need
Cleaners must be tagged for their scheduled units each morning.
Access to the unit and visibility of all consumable items.
WhatsApp (or equivalent group chat) is set up and active with cleaners and management.
Steps
Step 1: Tag All Cleaners Assigned for the Day
Send a message tagging all cleaners assigned to units for that day.
Hi @cleaner’s names!
Just a friendly reminder to help us check the amount of consumables listed below so we can replenish if needed.
The quantities listed are what we consider LOW.
Example: If we have only 5 rolls of paper towels left, please let us know.
Step 2: Share the Consumables List in the Chat
Copy and paste the following list into the WhatsApp group chat for daily reference:
Consumables Inventory - Low Quantity Thresholds
Paper Towels – 5 rolls
Toilet Paper – 5 rolls
Hand Soap – 1 bottle
Shampoo – 1 bottle
Conditioner – 1 bottle
Body Soap – 1 bottle
Bath Towels – 6 towels
Dish Soap – 1 big gallon
Sponges – 5 pieces
Dish Pods – 10 pods (1 container)
Coffee – 0.5 container
Coffee Filters – Running low?
Powdered Creamer – 1 bottle
Tea – Running low?
Sugar – Half bag
Cooking Oil – Half bottle
Salt – Half box
Pepper – Half container
Black Garbage Bags – 1 big box
White Small Garbage Bags – 1 box
Food Waste White Bags – 1 box
Laundry Detergent – 1/4 of a container
Dryer Sheets – 1 box
Air Fresheners – 1 can Febreze
Jet Dry (Dishwasher) – 0.5 bottle
Microfibre Towels – [Check quantity]
All-Purpose Cleaning Spray – 1 bottle
Windex – 0.5 bottle
Floor Cleaner – [Check quantity]
Toilet Bowl Cleaner – [Check quantity]
Wipes – [Check quantity]
Lint Brush – Several
Duster – [Check availability]