For more information about plan types and capabilities, see Vanta's pricing page
In Vanta, you can create teams to manage test and document ownership more efficiently. Before creating a team, ensure that the users you want to add already have an account in Vanta.
Before You Begin
To be a team member, users must have the Collaborator role or above. To create users in Vanta, go to the user permissions page.
From this page, you can upgrade existing Employee users (which solely appear on the People page) to the Collaborator role or above, or add new users.
Learn more about how to create users, here.
Once users are added, you can proceed with creating teams.
Option 1: Create a Team from the Owner Selector
Find a test you want to assign to a team.
Click the Owner Selector
Select Create New
Fill out the team creation form.
Click Create to finalize the team and assign it.
This method is useful when assigning ownership quickly while managing tests.
Option 2: Create Teams from the Teams List Page
For a more structured approach, you can create teams directly from the Teams List page:
Navigate to Settings (gear icon in the top right) and select Teams
Click Create Team in the top right corner
Fill out the team creation form and select Create to finalize the team.
Repeat as needed to create additional teams
This method is best when setting up multiple teams at once.
Option 3: SCIM
If you’re in the Scale package, you can use SCIM to sync groups in your identity provider to Teams in Vanta, allowing you to automate team creation, membership, and deletion. Visit this article on how to get started setting up SCIM in Vanta.
Managing and Editing Teams
Once your teams are created, you can update them anytime:
Navigate to Settings (gear icon in the top right) and select Teams
Select the team you want to edit
To manage the team, select Edit Team in the top right to update the name and description.
To adjust the notification destination, select the Team Settings tab.
Keeping your teams updated ensures the right people have access and receive notifications where they need them.
Using Vanta teams, you can simplify test ownership, improve organization, and ensure compliance efforts run smoothly.
Frequently Asked Questions (FAQ)
What permissions do Team Admins and Team Members have?
The table below outlines the permissions for Vanta Admins, Team Admins, and Team Members:
Permission | Vanta Admins | Team Admins | Team Members |
View teams | ✅ All teams | ✅ For teams they are a member of | ✅ For teams they are a member of |
View the team’s assignments | ✅ All teams | ✅ For teams they are a member of | ✅ For teams they are a member of |
Manage team members (add and remove) | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
Manage Team Admins (add and remove) | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
Edit the team’s notification settings | ✅ All teams | ✅ For teams they are a Team Admin of | ❌ |
Change teams’ assignments | ✅ All teams | ❌ | ❌ |
Create teams | ✅ | ❌ | ❌ |
Delete teams | ✅ | ❌ | ❌ |
Add new users to Vanta | ✅ | ❌ | ❌ |
What are the notification options?
At least one notification destination must be enabled, but you can select multiple options. The default setting is that all team members will be cc’ed on an email thread. Additional options include:
Send notifications to a team email
Use an email alias such as
eng-infra@acme.comorlegal@acme.com
Send notifications to a Slack channel (if Slack is integrated)
If you haven’t integrated Slack yet and wish to, learn more here.
Send notifications to a Microsoft Teams channel (if Microsoft Teams is integrated)
If you haven’t integrated Microsoft Teams yet and wish to, learn more here.
These options allow teams to stay informed in the best way for them.