At a high level, Vanta prioritizes a person’s employee data from the following sources:
Your HRIS
Your identity provider
Information you submit directly in Vanta
If employee info from a particular provider is marked out-of-scope, Vanta will not monitor or consider it.
HRIS
From your HRIS, Vanta automatically links HR info with a person based on a combination of email address and name matching. You can manually link HR info with people via the Manage HR data dialog on the People page.
Offboarding - HRIS
A person marked inactive or terminated in their HRIS will trigger offboarding in Vanta. Ex-employees can no longer log in to Vanta.
Note: Since Vanta prioritizes HR information more than IDP information, a person with inactive HR information can enter offboarding even if their IDP is still active.
IDP
From your IDP, Vanta automatically creates people in Vanta if no existing person is found. It’s not possible to unlink or re-link IDP info associated with a person in Vanta with another person.
Offboarding - IDP
A deleted or suspended IDP account will trigger offboarding for the linked person in Vanta (unless this person is still linked to an active HRIS account.)
Manual input
On the People page, you can manually add a person.
Editing
You can edit by clicking on Edit details in the person detail drawer.
You can only edit a manually-managed person. Otherwise, this info is managed in your HRIS or IDP.
Offboarding
You can manually initiate offboarding on the Offboarding tab of this person by hitting the Offboard button