Cash from a Bank Account
To record cash coming straight from a bank account to the vessel (this will likely be one of your administrators recording it on the system) :
1. Go to your bank account, in the Banking tab.
2. In the bank account, click New Bank Transaction.
3. Select ‘Cash withdrawal’ as the Transaction type. Select the cash account you are crediting the money to as ‘Cash Account of’. Enter any other details.
4. Click Add Transaction. Once the cash withdrawal has been recorded in the bank account, it will automatically show in your cash account too.
Cash from Funding Source
To record cash coming straight from the funding source to the vessel:
1. Go to your cash account.
2. In your cash account, click on New Cash Transfer.
3. On the next screen, select ‘From funding source’ as the Transfer Type, then select the funding source the cash is coming from.
4. Fill out any other information, then click Add cash transfer.
Please note: If no Funding Source has been added to the platform, you will need to create one first.
Cash from Agent or Cash to Master
To record cash brought onboard via an agent, you will need to complete the following steps as outlined below.
Due to how the money is brought onboard, we need to record the transactions into Voly as a whole, with the agent fees being recorded. This will allow for an accurate trail for reporting on where the money has come from. Once the money is onboard and in the Voly system, you will be able to allocate and update the cash balance in the accounts, which makes the cash reporting accurate.
Create an invoice for the amount of cash you are receiving, which will also need to include the agent fee. e.g. there's 1000 euro cash being sent, but the fee is 100 euro, so the invoice is 1100 euro.
Complete the payment process or mark the invoice as paid against the account that you are paying the agent from. This can be done against both the Voly Money accounts and any external accounts you have on your Voly account.
Raise a credit note for the cash you received, and you can record the 'refund' on the credit note to the cash account, marking it as 'paid' and having the funds in.
Still have questions?
Send us a message through the chat icon in the web app, email us or keep looking through our Help Centre for more information.