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Sort your VoxNote summaries into a dedicated folder (Outlook and Gmail)

Create a rule that automatically files all your VoxNote call summaries into a folder, in Outlook or Gmail.

Written by Dannick Villeneuve

All your VoxNote call summaries come from the same address: no-reply@voxnote.ai. A rule based on this address files them automatically into a folder, which keeps your inbox clean and makes any conversation easier to find.

In Outlook

New Outlook (Windows) and Outlook on the web

Step 1: create the folder

  1. In the folder list on the left, right-click Inbox.

  2. Choose Create new subfolder.

  3. Name the folder, for example "VoxNote", and press Enter.

Step 2: create the rule

  1. Click the Settings icon (gear) at the top right.

  2. Go to Mail, then Rules.

  3. Click Add new rule.

  4. Give the rule a name, for example "VoxNote summaries".

  5. Condition: choose From, then enter no-reply@voxnote.ai.

  6. Action: choose Move to, then select the "VoxNote" folder.

  7. Click Save.

Step 3 (optional): move your past summaries

In the list of rules, click the Run rule now icon next to your "VoxNote summaries" rule. The summaries you already received will be moved into the folder.

Classic Outlook (Windows)

  1. Right-click a summary you received from VoxNote.

  2. Select Rules, then Create Rule.

  3. Check the From VoxNote box. If the address shown is not no-reply@voxnote.ai, click Advanced Options and enter no-reply@voxnote.ai in the "from" condition.

  4. Check Move the item to folder, click Select Folder, then New. Name the folder "VoxNote" and click OK.

  5. Click OK. In the next window, check Run this rule now on messages already in the current folder to also move your past summaries, then click OK.

That's it! All your VoxNote summaries now land in the "VoxNote" folder.

In Gmail

Set this up on a computer, at gmail.com. The Gmail mobile app can't create filters, but once created, the filter applies everywhere, including on your phone.

Step 1: create the folder (Gmail calls it a "label")

  1. In the left column, find the Labels section and click the + next to it.

  2. Name the label, for example "VoxNote".

  3. Click Create.

Step 2: create the filter

  1. In the search bar at the top, click the Show search options icon, on the right side of the bar.

  2. In the From field, enter no-reply@voxnote.ai.

  3. Click Create filter.

  4. Check Skip the Inbox (Archive it) so summaries no longer go through your inbox.

  5. Check Apply the label, then choose "VoxNote".

  6. Check Also apply filter to matching conversations to also move your past summaries.

  7. Click Create filter.

That's it! Your VoxNote summaries now appear under "VoxNote" in the left column.

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