Key Components of the Staff Section
Total Number of Employees
Definition: This includes all employees in your business, both administrative and field workers.
Action: Enter the total number of employees.
Number of Crews
Definition: Crews are the teams that go out and perform the work that generates revenue. This typically excludes administrative staff.
Examples:
Home Service Company: Field workers who perform services like cleaning, repairs, etc.
Restaurant: Waitstaff can be considered as a crew for serving customers.
Employees Per Crew
Definition: The average number of employees in a crew.
Variations:
Solo operations: One person per crew.
Teams: Groups of 2, 3, or more.
Monthly Revenue per Crew
Definition: The typical amount of revenue one crew generates in a calendar month under normal working conditions (e.g., 40-hour workweeks).
Purpose: Helps in planning and understanding capacity.
Steps to Fill Out the Staff Section
Enter Total Number of Employees:
Include all staff members, both in the field and administrative roles.
Example: If you have 30 employees in total, enter "30".
Determine and Enter the Number of Crews:
Count only the field workers or operational teams generating revenue.
Example: If you have 15 field workers divided into 5 crews, enter "5".
Specify Employees Per Crew:
Determine the average number of employees per crew.
Example: If each crew has 3 members, enter "3".
Estimate Monthly Revenue per Crew:
Calculate the typical revenue a crew generates in a month.
Example: If a crew typically brings in $10,000 per month, enter "10,000".
Tips for Accurate Input
Estimate Conservatively: It’s better to start with a conservative estimate and adjust as you gather more accurate data.
Consider Normal Work Conditions: Base your calculations on normal work conditions, not peak or overtime scenarios.
Update Regularly: As your business grows or changes, update this information to maintain accuracy.
Example Input for a Cleaning Company
Total Employees: 30
Number of Crews: 5
Employees Per Crew: 3
Monthly Revenue per Crew: $15,000
Conclusion
The Staff section in WarPlan AI is crucial for understanding your business capacity and planning for growth. By accurately inputting data about your employees and crews, you can better manage your resources and anticipate when to hire additional staff.
Steps Recap:
Enter the total number of employees.
Determine and enter the number of crews.
Specify the average number of employees per crew.
Estimate and input the monthly revenue per crew.