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How do I add or change ownership on assets?

Learn how to assign or change asset ownership.

There are two ways to record or change asset ownership.

Option 1: Within the asset card:

  1. From the Balance Sheet, open up an existing asset card.

  2. Go to the “Ownership” Tab

  3. Select an owner

Option 2: assign or change ownership in bulk:

This option allows you to apply the same ownership structure (owners and share breakdown) to many assets at once.

  1. From the Balance Sheet, select the “Ownership” button on the top left of the page.

  1. Tab 1 – Design Ownership Structure

    1. Configure owners (Individual, Joint, Trust, Entity) and their shares (percentage or fraction).

    2. Joint: at least 2 sub-owners, no duplicates.

    3. All owners need valid contact IDs (except sub-owners for Joint).

    4. Share type must be either Percentage (sum ≤ 100%) or Fraction (sum ≤ 1).

  2. Tab 2 – Select Assets

    1. Asset list is grouped by PrimaryAssetCategory and searchable.

    2. Only assets compatible with the designed ownership structure are eligible.

    3. Compatibility is enforced by getRestrictedOwnerTypeForAsset():

      1. Joint: excluded for some asset types (e.g. crypto, loans).

      2. Trust: excluded for some asset types.

      3. Entity: excluded for some asset types.

    4. Incompatible assets are auto-deselected when the structure changes; selecting incompatible assets shows a warning.

  3. Apply

    1. If any selected asset already has ownership: we will show an override confirmation modal listing affected assets.

    2. Otherwise, you will see a success message.

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