Whippy’s Job Board Integrations helps staffing and recruiting companies instantly engage applicants from platforms like Indeed, ZipRecruiter, CareerBuilder, PandoLogic, Acquire ROI, and more.
Instead of waiting hours (or days) for recruiters to follow up, Whippy automatically captures applicant data and connects with them in less than a minute of applying. Research shows this can lead to a 20–21x increase in placements and often cuts job board spend by nearly 50%.
How It Works
When a candidate applies to one of your job postings, Whippy:
Collects their name, email, phone number, and the position they applied for.
Creates a new contact record inside your Whippy account.
Instantly triggers personalized engagement via SMS, email, WhatsApp, or Voice AI.
This ensures every applicant is acknowledged right away, keeping them engaged and improving your placement rates.
Setting Up Job Board Integrations
The best part? No API is required. Setup can be done in minutes by adjusting your application notification settings:
In your ATS or job board, update the application notification email address to forward directly into Whippy.
Or, create a simple forwarding rule in your email provider (Outlook, Gmail, etc.) to send all application notification emails to Whippy.
Once notifications are routed, Whippy does the rest:
Scrapes the application.
Creates the contact in your organization using the applicant record.
Starts engagement automatically.
This setup usually takes less than 15 minutes and works across all major job boards.
Engaging Applicants in Whippy
After applicants flow into Whippy, you can decide how to engage them:
Sequences: Place applicants into automated text or voice sequences to pre-screen, qualify, and follow up automatically.
One-off Automations: Send a welcome message acknowledging their application.
Direct Leads: Create a lead in Whippy for manual recruiter outreach.
Connecting Applicants to Voice AI Recruiters
Whippy can route job board applicants into Voice AI Recruiter sequences for full automation:
Applicant applies and is pulled into Whippy.
Whippy enrolls them in a sequence with instructions for a Voice AI Agent.
The Voice AI Agent:
Confirms interest and availability.
Asks pre-screening questions.
Brings call summary, transcription, and call recording to your inbox along with Whippy's AI Data Parsing in the call log dashboard.
This ensures no applicant is missed while freeing up recruiters to focus on high-value conversations.
Example Workflow
Here’s a common setup for staffing firms:
Candidate applies on Indeed.
Application notification is forwarded into Whippy.
Whippy scrapes the details and creates a contact.
Contact is added to a sequence:
Step 1: SMS: “Hi {{first_name}}, Thank you for applying to the {{custom_a}} position! We're excited to move forward with your application. The next step is a quick interview designed to help us get to know you better.”
Step 2: If no response or engagement, Whippy automatically follows up with them the next day.
Step 3: Once engaged and qualified, applicant is assigned to a recruiter in the Inbox.
Benefits of Job Board Integration
Instant engagement keeps candidates warm.
Lower job board spend with higher placement efficiency.
Automation ensures follow-ups without recruiter effort.
Voice AI + Sequences move applicants through the funnel quickly.
Troubleshooting & FAQs
What if applicant data isn’t coming through?
Check that your ATS/job board is forwarding notifications to Whippy.
Confirm that required fields (name, email, phone) are included in the application.
Can I integrate multiple job boards?
Yes, Whippy supports most major job boards and applicant tracking systems.
What if an applicant applies twice?
Sequence entry limits within Whippy can be configured to prevent duplicate applicants from being re-enrolled into the same automation.
What is the expected delay from a job board (e.g., Indeed) to Whippy contact creation?
Contacts typically appear in Whippy within about 1 minute of the application being submitted.
Does Whippy poll Indeed on an interval, or is this webhook based?
Whippy relies on application email forwarding. Each Indeed integration generates a unique Whippy email address.
When a candidate applies, Indeed sends a copy of the application to this address. Whippy then parses the email and resume to extract the applicant’s details (name, phone number, email, and position applied for).
Must the sequence be enabled at the moment the contact is created for auto-enrollment to work?
Yes, the sequence must be active for the applicant to be automatically enrolled.
Are logs available for integration and sequence triggers?
Not currently. Integration and sequence trigger logs are not available in the Whippy UI. Our team is aware of this limitation and evaluating improvements.
Do quiet hours, business hours, or weekend settings delay messages set to “Send Immediately”?
Yes. If an application is received outside of configured hours, the first message will be delayed until the next available window.
Quiet Hours: Default is 8:00 PM – 8:00 AM. Messages received during this time are held until 8:01 AM.
Business Hours: Configurable per channel/phone number. For example, if business hours are 9:00 AM – 5:00 PM, Monday–Friday, an application received outside those hours will not trigger a message until the next business day.
You can update your business hours here: Whippy Business Hours Settings.
Next Steps
Want to set up your job board integration? Contact Whippy Support or book time with our Job Board Automation specialist to get started.