Connecting your Wiplist account to Xero streamlines financial management by syncing key project and financial data with your chosen accounting system. The integration allows invoices, purchase orders, bills and expenses are accurately recorded, reducing manual data entry and minimising errors. With a direct connection between your project workflows and accounting, managing finances becomes more efficient, saving time and enhances accuracy.
Users will require administration role within Wiplist to set up the Xero integration
To take advantage of applying Tax Rates and Price List Mapping via a detailed list, you'll need to set these up prior to Integration. These can be managed after the connection, but need to be completed for each item individually.
To set up your integration can take 5-30 minutes depending on the complexity of your Tax Mapping and Price List requirements.
Firstly, log into your Wiplist account using your user name and password.
Navigate to Settings, then Integrations and click on Connect in the Xero Accounting box.
You will then need to confirm the Organisation data and be prompted to Allow access in a Xero branded page, at this point you may be required to authenticate, or follow a 2FA process, depending on your organisation, or Xero requirements.
Once connected, you will revert back to Wiplist to customise and set up the rest of the integration.
Integration
In the top section you'll need to confirm a details about your organisation and preferences for data sync.
Organisation | Select the organisation for the integration. If you have more than one organisation select the entity from the drop-down menu. |
Sync Date | This sets the integration sync start date, this can be backdated if required. |
Invoices, Purchase Orders, Bills and Expenses | The default is set as automatically sync but it can be updated to manually sync, or disable sync based on your organisation requirements. These can be updated at any point and do not alter previous records. |
Account Settings
In this section you'll need to confirm accounts, this information will flow from your Xero account and are selected from the drop-down menu.
Income Account | The default account for income items as specified in the Price List. |
Expense Account | The default account for expense items in the Price List. |
Payments Account | The account used for payments when integrating with payment services such as Stripe, or PayPal. |
Rounding Account | The account used for rounding discrepancies. |
Tax Mapping
In this section you'll need to confirm and select your organisation tax mapping requirements. These are based on your local taxes such as BAS excluded, GST and GST free on expenses and income. You'll need to set the Tax Name to Xero Tax column for each line item, from the drop-down menu available (the drop down options originate from your Xero account settings)
Price List Mapping
In this section, you'll need to confirm the Xero Income Account and Xero Purchase Account for each item in of your Price List Items. The detailed list will show each items and an Income and/or Purchase account, select from drop-down menu. The drop-down options have come across from your Xero account.
If you chose not to select the Income and Purchase account, they will default to your accounts in your Account Settings.
Connect Xero
Once all of you've selected and advised where information is to connect, click on Connect Xero. Any errors will highlight in red, you'll need to resolve these before attempting to connect again.