Inventory Management
4.1 Main Inventory Screen (Collection / Dashboard)
When you log into Mascot, the main screen is your Inventory Dashboard (Collection tab). This is where you view, search, filter, edit, and manage all your items. It shows inventory in a grid view with customizable columns. You can also switch to Gallery View for a visual card layout.
Top Bar Controls
Filters — narrow inventory by status, tags, marketplace, grade, or custom tags
Columns — customize which information appears in the table
Actions — bulk actions on selected items
Search bar — find specific items by name, player, set, cert number, etc.
List Selected — list checked items to marketplaces in one click
Add Inventory — add new items via cert numbers, AI scanning, CSV import, etc.
View toggle — switch between Grid View (table) and Gallery View
Key Columns Available
Image, Card Name / Player / Set, Grade / Condition, Cert Number
Listing Price, Minimum Offer, Auto Accept Price
All In Cost (Unit Cost + Shipping + Grading + Other + Tax), Unit Cost
Status (in inventory, listed, sold), Marketplaces, Tags, Quantity
Purchase Date, Sync Date, Shipping Weight, Internal Notes
Inline Editing
Many fields are editable directly in the table. Click a cell (e.g., Listing Price, Tags, All In Cost), type the new value, and click the checkmark to save. You don't need to save after every single change — make multiple edits, then save once.
Tip: Click the Columns button to show/hide fields; simply use the checkbox to add them to your view or drag them to customize their position. Enable cost columns for margin tracking. Use Filters + Columns together to create powerful custom views.
Custom Tags
Custom tags are a powerful organizational tool used to categorize, group, and filter inventory within the Mascot platform. Tags are universally applicable to both items in active inventory and those currently listed on marketplaces.
Sellers utilize tags to:
Group similar products (e.g., "Pokemon," "High Value," or "To List").
Apply filters to quickly locate specific inventory segments.
Streamline internal workflows by tracking storage locations or listing statuses.
Applying Tags
To apply a tag to a single item, open the item details, input a Custom Tag, and click save. For efficiency, navigate to Bulk Updates > Manage Custom Tags to add, edit, or remove tags across multiple items simultaneously.
Tip: To optimize the management of large inventories, establish a tagging taxonomy based on your specific operational needs, such as category, physical location, pricing tier, or marketplace.
Bulk Updates
Bulk Updates allow you to modify multiple items within your collection simultaneously, significantly streamlining your workflow when managing large inventories.
1. Select Your Items
Navigate to the Collection or Inventory dashboard and utilize the checkboxes to select the specific items you wish to modify.
2. Open Bulk Updates
From the top menu, click Actions and select Bulk Update or Update Selected from the dropdown list.
3. Choose an Update Option
Adjust Pricing — update listing prices, offers, or auction parameters for all selected items.
Pricing Rules — establish automated repricing rules to manage your inventory over time.
Update Purchase Info — modify unit costs, purchase dates, or source information.
Manage Custom Tags — efficiently add, edit, or remove organizational tags across multiple cards.
Product Details — update or clear specific item details and aspect values.
Update Weight — apply consistent shipping weights to your selections.
SKU Management — synchronize or reset SKU values to maintain inventory integrity.
Update Buyer (Pro) — bulk assign buyer records to your sales history (available on higher tiers).
Add Notes — append or replace internal notes for the selected group.
Update Vault / Storage Location — specify the physical storage or vault location in bulk.
4. Review & Apply
Input the required adjustments, then click Run Bulk Action to apply your changes.
Bulk Price Adjustment Guide
Bulk Price Adjustment allows you to update pricing across multiple items at once, saving time when adjusting inventory for market changes, sales promotions, or pricing strategy updates.
With Bulk Price Adjustment, you can update:
• Listing Price
• Minimum Offer
• Auction Price
You can increase or decrease pricing by a percentage or set a specific value across all selected items.
Follow the steps below to apply a bulk price update to your inventory.
Updating Card Condition
Card Condition helps accurately represent the condition of your raw cards when listing to marketplaces. Mascot supports card condition options similar to eBay, allowing you to update conditions individually or in bulk.
You can update card conditions in three ways:
• During inventory upload
• From an individual item record
• Using Bulk Updates for multiple items at once
Use Bulk Updates when managing large inventories to save time and keep listing data consistent across your collection.