Here you’ll find all of the active/previous contracts for your crew that are within the defined date range.
Information will include:
Start and anniversary dates
If a trial was added.
Type of contract whether permanent or rotation.
Leave entitlement and daily accrual rates
Flight balances
Number of days onboard since they joined
Create a contract
To create a contract, head to the crew member's User Profile accessed through the Users page here. Click on the crew member's name, and then select the Contract tab. Once on the Contract tab, click on the Add contract button on the right hand side of the page you will be prompted to choose a blank contract to fill in or for the system to pre-fill information from a previous contract.
Find a contract
To find a specific crew member, you can filter by department, position and crew member using the filter bar, top left below the page links.
If the crew member has previous contracts within that date range, you’ll need to select ‘Terminated : Show’ on the right side above the contract table.
Edit, Update or Delete a contract
If you want to edit the crew member’s current contract, click on the ‘...’ at the end of their contract row and then ‘view contract'.
This will then open up the contract section for that crew member where you will be able to see all current and inactive contracts. At the end of the contract you would like to update, click '...' under the actions column.
This will reveal the following options to choose from:
Correction: Fix an error on current contract
If you select to make a correction this will open up the contract review area where you can select an area to edit.
Duplicate Contract
Allows you to copy all existing information into a new contract for this crew member. You will need to add a start date and then you are able to update any pre-filled information before saving the duplicate. This creates a new contract for the crew member.
Update - Updated Version from a set date
By choosing to update the contract you will need to input an effective from date and a reason. Once input you will be able to make a change to the existing contract to apply from the start date. This creates a new version of an existing contract for a crew member.
Delete Contract
This will fully delete the contract and its saved information.
More information on this can be found here.
Audit Log
When a contract is edited you will be able to see these in the activity feed for the contract. This will show the change details, when the change was made and by who.
Updating the contract will update the version number, show in the activity feed and show a number next to the crew position, allowing you to expand the contract to see the previous versions.
Terminate a contract
To terminate a contract, on the Contracts page, at the end of the row you can click on the ‘...’ and select the ‘Remove User’ icon. You’ll then be asked for a last date of employment. (If this crew member has admin permission, it will be removed after this date.)
After the termination date has passed, the contract will then appear only when you change the ‘Terminated’ option in the filter bar top right.
