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Guidelines for Effective Academic Writing

Iris avatar
Written by Iris
Updated over 3 months ago

Maintain Linearity

Linearity means the academic text is built on one central idea. Regardless of the type of paper our writing should be thesis-driven which means that each sentence must explain the main idea, and support, or strengthen it. Following this principle, you will create well-structured logical sentences. Additionally, linearity presupposes that sentences clearly link to each other, previous sentences add to the next ones, the smooth transitions are present between the paragraphs.

Therefore,

1. the essay cannot have several main ideas and themes;

2. we cannot discuss the same subtopics in different parts of the paper;

3. the sentences should be complex and logical.

Use Academic Lexis

Academic writing requires you to use academic lexis that has its characteristic traits:

  • Сomplexity. Academic texts are concise and intense; they include various vocabulary and sentence structures.

  • Accuracy. We should be precise when presenting ideas and facts. Therefore, we should properly utilise sources to avoid plagiarism.

  • Terminology. Unlike informal writing, terminology and professional lexis are used in academic writing.

Remember about Formality

Formality is one of the key characteristics of academic writing because it greatly impacts visual perception, the reader's first impression of the text. Since neglecting formality results in a poor academic style, we should keep it in mind and do not use the following elements in our texts:

Informal lexis (coloquialism, slang)

On the left, you can see simple informal words that can be replaced with more formal

equivalents on the right:

INFORMAL

FORMAL

thing

point/fact/idea/concept/object/item

go

move/advance/exit/progress/proceed/continue

get

obtain/receive/acquire/establish/reach

etc/so forth

and the rest/and others/and more

a lot of/lots

much/many/dozens of/plenty/sufficient number

kind of/sort of

rather/somewhat/relatively/type of

big

large/great/substantial/extensive/considerable

good

proper/decent/proficient/qualitative/adequate

so

thus/accordingly/therefore/consequently

thanks to

due to/as a result of/through/because

very/too/just

TABOO

US/America

the United States/the U.S.

UK/Britain

the United Kingdom/Great Britain

internet

the Internet

movie

film/motion picture

usually

generally/regularly

give

provide/share/permit/allow/commit/grant

anyway

notwithstanding/nevertheless

anybody/somebody

anyone/someone/one

always

consistently/permanently

of course

certainly/undoubtedly/definitely

kid

child/infant/young person

Contractions and abbreviations

Usage of can't, won't, they'd, doesn't, it's, and other contractions are forbidden in the academic style. We must use full forms cannot, will not, etc. Additionally, remember that we should use definite articles when using abbreviations and mention their full meaning when using them in the text for the first time.

Phrasal words

Since the English language is rich enough, we don't need to overuse phrasal words. It's better to utilize more specific one-word options:

INFORMAL

FORMAL

point out

indicate/identify/reveal/mention/denote

find out

discover/observe/detect/realize/disclose

that is why

hence/eventually/from this/subsequently

in order to

to

move on

continue/begin/approach/accelerate

grow up

develop/evolve/increase/expand/thrive

go down

collapse/decline/reduce/deteriorate

deal with

manage/achieve/execute/resolve/employ

get rid of

eliminate/remove/discard/exclude/exterminate

think about

consider/view/analyze/discuss/reflect

stand for

mean/symbolize/represent/imply/suggest

Gender-biased language

We cannot talk about one gender, considering that some profession or groups of people consists of males or females only. In general, we shouldn't stick to the gender.

GENDER-BIASED

GENDER-NEUTRAL

just HE, just SHE

he/she, he or she, they, person/individual

mankind

humanity/people/humankind

manpower

workforce/employees/working population

policeman

police officer

sportsman

athlete

Moreover, you can always use the plural form and prevent making such mistakes.

Nonetheless, we can mention specific gender when talking about specific people.

Fillers, cliches, idioms, rhetorical questions

All these elements have no significant meaning and results in. Hence, remember, that

literally, basically, actually, really, totally, obviously, as a matter of fact, goes without saying, to begin with, little by little, look forward to, it can be understood, it is needed to say, no wonder, to conclude everything mentioned above, to sum up, to make long story short, last but not least, first and foremost - are forbidden to use in academic papers.

Rhetorical questions are obvious because readers can find answers to them in the following sentences and cause wordiness as well.

Sentence fragments

Remember that we should never begin sentences with And, So, Because, But, Or, Yet, That to avoid "cut" sentences.

Unclear antecedents

Do not use this, that, these, or those without nouns in the sentence. Even if you think it's clear what you are talking about from the previous sentence, it's not. Note, that academic writing requires accuracy and certainty, so it's better to use it (instead of this) or nouns.

Make the Text Objective

Objectivity is a specific characteristic of academic writing. The writer presents an argument that is supported by information from credible sources and authors. Thus, academic style cannot stand the following:

Familiarity

Avoid the words I, me, my, we, I think, I believe and do not appeal to readers using you. Maintain the third-person tone in your narrative.

Subjectivity

We cannot explain some issue from one perspective only, even if we like or don't like something. In the order, there can be the task to choose a position, but we should prove it logically considering the opposite side. Moreover, we shouldn't overuse personal opinions, stating that something is phenomenal, outstanding, fascinating, etc.

Make the Paper Accurate

In academic writing, accuracy is the correct word choice. We should choose vocabulary that corresponds to academic level and discipline. Remember that even words that are synonyms have particular connotations.

Except correct word choice, accuracy means the absence of mistakes and consistency of the text. The factual information such as dates, numbers, names, statistics should be accurate as well as the text and sources formatting.

Accuracy minimizes confusing sentences, sentence fragments, wordiness, tautology, and other negative writing elements. To keep your texts accurate, proofread them well and follow the characteristics of the academic writing mentioned in this article.

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