This guide will walk you through booking your travel or accommodations through the guest travel platform. Please follow each step carefully to ensure everything is set up correctly for your trip.
Access the Guest Travel Platform
Once invited, check your email for an invitation to the travel platform from WXLLSPACE. Click the link in the email to access your booking portal.
Review Your Booking Details
You’ll see a pre-set travel window that includes the start and end dates of your trip. Confirm these dates align with your project schedule.
Begin Booking Your Flight or Hotel
Under “Guest Travel,” start by choosing either Flight or Hotel depending on what you need to book first.
If booking a flight: Enter your departure and arrival cities, preferred times, and any specific airline preferences.
If booking a hotel: Search for accommodations within proximity to the project location.
Set Guest Allowances (If Applicable)
In your booking settings, you may have the option to book for one additional person. If you are authorized to do so, select this option. Otherwise, proceed with booking for yourself only.
Select the Appropriate Travel Policy (if shown)
You may see an option to select a “Travel Policy.” If so, please select Custom to match WXLLSPACE’s guidelines.
Review Your Budget Cap
You have been allocated a budget for this trip. Typically, the budget for travel is up to $1,000, depending on the project requirements. Ensure your selected flights or accommodations stay within this budget.
Confirm Payment Method
WXLLSPACE has pre-set the payment method to the company card for your convenience. If prompted to confirm the payment method, select the company card option provided in the portal.
Finalize and Send Your Booking
Once you’ve reviewed all details, submit your booking request. This will finalize your itinerary within the approved travel window. You will receive a confirmation email with your booking details shortly after.
Important Notes
Check Dates: Ensure the dates match the project schedule provided by WXLLSPACE.
Budget Compliance: If you see any discrepancies in budget or travel options, contact your project coordinator immediately before finalizing.
Confirmation Required: Keep an eye out for a booking confirmation email to verify all details.