Clerk III Responsibilities
1. Perform general clerical duties, including but not limited to photocopying, scanning, filing, and data entry.
2. Prepare and distribute various documents, such as memos, reports, and presentations, ensuring accuracy and confidentiality.
3. Assist in maintaining and organizing physical and electronic filing systems.
4. Handle incoming and outgoing correspondence, including sorting and distributing mail.
5. Schedule and coordinate meetings, appointments, and travel arrangements for team members.
6. Maintain office supplies inventory and place orders when necessary.
7. Answer and direct phone calls in a professional and courteous manner.
8. Greet and assist visitors, ensuring they are directed to the appropriate person or department.
9. Assist in the preparation and coordination of special events or projects.
10. Collaborate with team members to support departmental goals and objectives.
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Clerk III Required Skills
1. Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
2. Strong attention to detail and accuracy in all work performed.
3. Proficient in using office equipment, such as printers, scanners, and photocopiers.
4. Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
5. Exceptional verbal and written communication skills.
6. Ability to maintain confidentiality and handle sensitive information with discretion.
7. Strong problem-solving and decision-making abilities.
8. Ability to work independently and as part of a team.
9. Excellent time management and multitasking skills.
10. Strong interpersonal skills with the ability to interact professionally with colleagues and external contacts.
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Required Qualifications
1. High school diploma or equivalent.
2. Proven experience as a clerk or in an administrative role.
3. Proficiency in office software and applications.
4. Familiarity with office procedures and basic accounting principles.
5. Ability to work in a fast-paced environment and handle multiple tasks simultaneously.
6. Strong attention to detail and accuracy in data entry and document management.
7. Excellent written and verbal communication skills.
8. Strong problem-solving and organizational abilities.
9. Ability to adapt to changing priorities and work effectively under pressure.
10. Professional demeanor and the ability to maintain confidentiality.