A GL account is an account that contains all transactions for charge codes that are linked to it. Kube comes with preset default accounts that you can edit, and you can add new default accounts as desired. For more information, see GL Accounts & Charge Codes.
This article is part of the Kube accounting setup flow. For more information, see Kube setup checklist.
NOTES:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
If you are unsure what GL accounts to use or what settings to select when adding a GL account, contact your accountant.
If you use Yardi Voyager Accounting, you can enter GL accounts in Kube and Kube syncs them to Voyager. You can also add GL accounts in Voyager and they sync to Kube.
To add a GL account
Select your Personal Profile in the top menu and select System Settings from the drop-down menu. The Operator Profile screen appears.
Select Accounting in the side menu.
Click the Add button.
Complete the fields. For field descriptions, see the New GL Account Code Screen Reference at the end of this article.
Click Save.
TIP: The next step in the Kube accounting setup process is to add charge codes. For more information, see Adding a charge code.
New GL Account Code Screen Reference
Account Number | Number associated with the account. You can only enter numbers.
NOTE: The account number length is determined by the length set on the Accounts Settings screen. For more information, see Setting GL account length. |
Description | Name of the account. You can enter numbers and letters. |
Normal Balance | Describes how posted transactions affect the account balance:
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Account Type | Describes how the account appears in reports:
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Report Type | Describes the report that the account appears on:
NOTE: If you use Yardi Voyager Accounting, you can view these reports in Voyager. For more information, see "Reports" in the Yardi Voyager Core User's Guide in Client Central. |
Total Into Account | Select the GL account you want the new account to total into.
NOTE: This field is mandatory. For regular accounts, select the account that the regular account totals into. For heading accounts, you can leave the field set to No Total Into Account. For Total Into accounts, you can select an overall Total Into account used for multiple Total Into accounts. If this field is empty, Kube uses the Total Into account with the next highest number. |
Cash Account | Select if the GL account you are adding is a cash account.
NOTE: Kube comes with the following preset cash accounts:
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Inactive | Select if you want to make the GL account inactive. |
International Tax | If you use International Tax, whether the GL account is a tax account or not.
NOTE: This field is read-only in Kube and only appears if you use International tax. You can set a GL account as a tax account in Yardi Voyager Accounting. For more information, see "GL Account Setup for International" in the Yardi Voyager International User's Guide and International Tax. |