Intercompany billing allows you to take a single payment for charges incurred at multiple properties that use different bank accounts. Without intercompany billing, you can only take a single payment for multiple properties when those properties share the same bank account.
This article is part of the Kube accounting setup flow. For more information, see Kube setup checklist.
NOTES:
You can only use intercompany billing if you use Yardi Voyager Accounting.
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
When you use intercompany billing and accept a payment that includes charges from multiple properties that use different bank accounts, intercompany billing sends the payment funds to the selected funding entity, which can be thought of as a hub that holds all intercompany billing payments.
NOTE: In Kube, the funding entity is a property that exists for the sole purpose of acting as an intercompany billing hub.
When the funding entity receives funds, it creates “due to” and "due from" entries in Voyager that reflect how the funds should be dispersed. When you reconcile your accounts every month, you must manually transfer the funds from the funding entity to the respective accounts. For more information, see the "Intercompany Accounting Setup" section in the Voyager Intercompany Accounting User's Guide in Client Central.
You can use multiple funding entities, but you must select a single funding entity as the system default. When you take payments or refund security deposits, you can manually select a different funding entity. Your customers never see intercompany billing options and cannot change them. For more information, see Adding a cash or check payment, Adding an ACH, credit card, or debit card payment, and Refunding or applying a security deposit.
To turn on intercompany billing
Log in to Voyager to add funding entities and to complete additional configuration. For more information, see the "Intercompany Accounting Setup" section in the Voyager Intercompany Accounting User's Guide in Client Central.
NOTE: You cannot complete the following steps until you complete this step. Contact your Voyager representative to start this process.
Select your Personal Profile in the top menu and select System Settings in the drop-down menu. The Operator Details screen appears.
Select Accounting in the side menu and select the Account Settings tab.
Click the Edit button.
In the Settings section, click the box next to Intercompany Billing.
In the Default Funding Entity field, select the default funding entity.
NOTE: Kube can only populate the drop-down menu with funding entities once they have been added in Voyager. See Step 1 above.
In the Default Receipt Display Type field, select the Intercompany Receipt Display Type option.
NOTE: This field determines whether intercompany billing is enabled or disabled by default when internal users create payments and refund security deposits. Internal users can manually enable or disable intercompany billing when completing these tasks.
Click Save.
TIP: The next step in the Kube accounting setup process is to set default payable settings. For more information, see Selecting payable default settings.