All access control amenities require configuration, or assignment. Member hours/credits, data/Wi-Fi, and voice amenities also require configuration, so you may have multiple amenity types to configure at one time. This article explains configuring access control amenities.
Once you complete the amenity configuration process, members you add on the Amenity Configuration Members screen or leads you assign amenities to become members of the company whose amenities you configured.
NOTES:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all of these menus or services may not be available or displayed.
This article describes assigning amenities, but you may have terminations to complete if the configuration you are completing is from an amended contract. If there are terminations for an access control amenity, click the Termination button next to the amenities you want to terminate for each amenity type listed in the procedure below.
Configuration timeline
Members and prospects can purchase configurable amenities through the Prospect Portal. When a member or prospect completes their purchase, they have the option of configuring their amenities then or waiting. You can also complete the amenity configuration on the property's Amenity Configuration screen.
When you create a contract that includes configurable amenities, you have the option of configuring amenities immediately after you activate the contract. Kube also prompts you to immediately configure amenities after amending a contract if you added new configured amenities or if you removed any configured amenities that were in the original contract. If you removed configured amenities, you will terminate those amenities when you complete the amenity configuration process.
If you decline configuration when prompted, you can complete configuration later on the Amenity Configuration screen of the property tied to the order. This article directs you to the Amenity Configuration screen to start your configurations.
NOTE: An order is a collection of all charges made at one time. All orders with New statuses include amenities that require configuration.
Configuration status
On the Amenity Configuration screen, Kube lists amenity configurations by order. All orders with New status require configuration. Once you finish a configuration, click the status name to update the status to Pending, Completed, or Cancelled.
To configure access control amenities
Select Properties in the top menu.
In the grid, locate the property tied to the amenity configuration and click the property's name. The Property Spaces screen appears.
Select Amenity Configuration in the side menu.
In the grid, locate the order that includes the amenities you want to configure and click the Order ID number. The Members tab appears.
Optionally, add additional members by clicking the blue plus add button.
TIP: Repeat this step for each new member you want to add.
Click Save and Continue.
Click the Credentials section to expand it. Complete the fields for each amenity.
Credential
If the member needs a physical credential (key fob, swipe card, etc.), select the credential's ID number from the drop-down list. Select No Physical Credential if the member only needs Member Portal app access.
NOTE: If no credentials appear in the drop-down, none have been added yet. For more information, see Adding an access control credential.Member
Select the member the credential is for.
Access Groups
Select the access groups the member has access to.
NOTE: If no access groups appear in the drop-down menu, none have been added yet. You can also assign or change access groups from the member's record once amenity configuration is complete. For more information, see Adding an access group and Assigning an access group to a member.
Click Save and Finish.