A prepayment is an over payment of previous invoices or a payment made when the company had no payment due. Prepayments can be applied to invoices to reduce the amount owed. This article discusses applying a prepayment to an invoice.
NOTE:
Depending on your assigned role and permissions, and the version of Kube your organization uses, some or all these menus or services may not be available or displayed.
You cannot use a prepayment at a different property than the one it was made at.
To apply a prepayment
Select Receivables in the top menu and select Apply Prepays from the drop-down menu.
Use the Company and Property filters to locate the prepayment. If there is an available prepayment, the record appears.
Click the property name to expand the unpaid invoices. Apply the prepayment using one of the following methods.
Click Fill All to apply the available prepayment to the oldest invoice.
Click the Fill button to apply the prepayment to the oldest charge on a specific invoice.
Click the invoice number to expand the charges on that invoice, and use the square select button to apply the prepayment to specific charges on that invoice. See the end of this article for a screen example.
Click Apply. Kube automatically creates a zero payment receipt.
CAUTION: There is no confirmation prompt to confirm your selections. Ensure you have selected the correct charges or invoices to apply the prepayment to before clicking Apply.
TIP: A prepayment can also be applied at the company level.
Select Customers in the top menu and Companies from the drop down.
Locate the company in the grid, and click the company's name. The Essentials window appears.
Click Detailed View, then Billing from the side menu.
Select the Payments tab, and click Add. The New Payment screen appears.
Click Apply next to the prepayment you want to apply in the Available Prepay field. The Apply Prepayments window appears.
See steps 3 and 4 in the article above for available options.
NOTE: Only invoices from the property where the prepayment was made appear.
Click Apply. Kube automatically creates a zero payment receipt.