This section describes accounting setup for different components of Kube's accounting flow.
GL Accounts and Charge Codes: Kube uses GL accounts and charge codes to determine what accounts to send charge amounts to. You configure GL account and charge code settings and can add GL accounts and charge codes that your organization uses.
Invoices: When you generate an invoice or when Kube automatically generates invoices when the Invoices scheduled task runs, Kube collects all open charges set to automatically invoice and sends them to your companies for payment. You can configure invoice settings to customize how Kube generates invoices.
Payments: Companies can manually pay invoices in the Member Portal, you can manually take payments in Kube, or Kube can automatically take payments when the Payments scheduled task runs. You can configure payment settings to customize how Kube takes payments.
Taxes: Depending on your organization's needs, you may use domestic or international tax. You set up international tax at the system level and domestic tax at each of your properties.
Bank Accounts: You must add at least one bank account to each property for accounting purposes. The bank accounts that you add to your properties correspond to your real world bank accounts, and each bank account is tied to a GL cash account.
Payment Processing: Before your organization can accept electronic payments (ACH, credit card, and debit card), you must first set up payment processing. During the setup process, you specify for each bank account the types of payments your organization accepts and whether your organization or your customers pay processing fees. After you complete the setup process, your organization can manage its bank accounts on the Payment Processing Dashboard and can take electronic payments in Kube, the Member, and Prospect Portals.