Overview
This article explains how to create a bookable amenity in Admin (for example a meeting room, coworking zone, or private venue) under your existing Venues. Amenities allow you to set availability, pricing, reservation rules, and capacity.
1. Access the Amenties Module
In Admin, navigate to Spaces → Add Amenity.
If you don’t yet have the “Spaces” section visible, ensure you have proper permissions and that at least one “Venue” exists.
2. Select Parent Venue
Choose the Venue (place/location) under which this new amenity will reside.
Ensure the venue is active and correctly configured (city, address, type) before adding its spaces.
💡 Example: If your venue is “Main Coworking Floor”, you might create “Meeting Room A” as a amenity.
3. Define Basic Details
Fill in:
Resource Name – descriptive name of the amenity (e.g., “Boardroom 1”, “Yoga Studio”).
Capacity – maximum number of persons allowed simultaneously in the amenity.
Tags / Labels – optional keywords to help filter or categorize (e.g., “private meeting”, “quiet zone”, “work-pod”).
Accessibility – indicate whether this space is for members only, guests, or both.
4. Availability & Booking Settings
Reservation Enabled – toggle on to allow in-app bookings by members (and/or guests) for this amenity.
Time Slots – define how bookings may be made (hourly, half-day, full day).
Advance Booking Window – set how far in advance the amenity can be reserved.
Cancellation Policy – optional: configure rules for cancellations (e.g., free up to 24 hrs before).
Recurring Reservations – if supported, set whether members can book repeating slots.
5. Pricing & Access Options
If you charge for use, set a Base Price (e.g., USD 100/hour).
Optionally define different pricing tiers (members vs non-members, peak vs off-peak).
If the amenity is part of the included “access pass” or membership tier, specify that relationship.
If the amenity allows Daily Pass or Guest Pass access, configure accordingly.
6. Description & Media
Description – write a clear overview of the amenity: purpose, type (screen, whiteboard, AV), rules, etc.
Image Upload – include one or more photos to help members visually identify the amenity.
Extras – list any additional services (e.g., catering, tech support, cleaning) if applicable.
7. Save the Amenity
Click Create Amenity (or “Save”) to finalize creation.
The new amenity will appear under the selected Venue's list of amenities and become available for booking according to the settings you configured.
Test by making a dummy booking to ensure settings (availability, pricing, capacity) work as expected.
Tips for Admins
Use consistent naming and tagging to make amenities easily searchable for members and staff.
Review capacity and booking settings regularly, especially if you change room layout or usage.
Cross-check space availability with Venue availability and city-level scheduling to avoid conflicts.
If you offer hourly bookings and daily passes, clearly differentiate policies so members understand usage limits.