Overview
This article explains how to create a bookable “Space” in Admin (for example a meeting room, coworking zone, amenity or private venue) under your existing Places. Spaces allow you to set availability, pricing, reservation rules, and capacity.
1. Access the Spaces Module
In Admin, navigate to Operations & Venues → Spaces → New Space.
If you don’t yet have the “Spaces” section visible, ensure you have proper permissions and that at least one “Place” (venue) exists.
2. Select Parent Place
Choose the Place (venue/location) under which this new space will reside.
Ensure the place is active and correctly configured (city, address, type) before adding its spaces.
💡 Example: If your place is “Main Coworking Floor”, you might create “Meeting Room A” as a space.
3. Define Basic Details
Fill in:
Space Name – descriptive name of the space (e.g., “Boardroom 1”, “Yoga Studio”).
Capacity – maximum number of persons allowed simultaneously in the space.
Tags / Labels – optional keywords to help filter or categorize (e.g., “private meeting”, “quiet zone”, “work-pod”).
Accessibility – indicate whether this space is for members only, guests, or both.
4. Availability & Booking Settings
Reservation Enabled – toggle on to allow in-app bookings by members (and/or guests) for this space.
Time Slots – define how bookings may be made (hourly, half-day, full day).
Advance Booking Window – set how far in advance the space can be reserved.
Cancellation Policy – optional: configure rules for cancellations (e.g., free up to 24 hrs before).
Recurring Reservations – if supported, set whether members can book repeating slots.
5. Pricing & Access Options
If you charge for use, set a Base Price (e.g., USD 100/hour).
Optionally define different pricing tiers (members vs non-members, peak vs off-peak).
If the space is part of the included “access pass” or membership tier, specify that relationship.
If the space allows Daily Pass or Guest Pass access, configure accordingly.
6. Description & Media
Description – write a clear overview of the space: purpose, amenities (screen, whiteboard, AV), rules, etc.
Image Upload – include one or more photos to help members visually identify the space.
Extras – list any additional services (e.g., catering, tech support, cleaning) if applicable.
7. Save the Space
Click Create Space (or “Save”) to finalize creation.
The new space will appear under the selected Place’s list of spaces and become available for booking according to the settings you configured.
Test by making a dummy booking to ensure settings (availability, pricing, capacity) work as expected.
Tips for Admins
Use consistent naming and tagging to make spaces easily searchable for members and staff.
Review capacity and booking settings regularly, especially if you change room layout or usage.
Cross-check space availability with Place availability and city-level scheduling to avoid conflicts.
If you offer hourly bookings and daily passes, clearly differentiate policies so members understand usage limits.