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Retrieve Attachments (Images and PDF Files) from Google Forms

Yoom Customer Service avatar
Written by Yoom Customer Service
Updated over a month ago

📝 Overview

This guide explains how to automatically retrieve attachments (images and PDFs) submitted through Google Forms using Yoom.

🛠️ Setup Steps

Step 1. Prepare a Google Form

  1. Create a Google Form that includes a File Upload field.

  2. Configure file upload settings (e.g. allow images or PDFs if needed).

  3. Copy the Form ID from the URL - it's located between /d/ and /edit.

💡 Example URL:
​https://docs.google.com/forms/d/1A2B3C4D5E6F7G8H9I0J/edit
​Form ID: 1A2B3C4D5E6F7G8H9I0J

Step 2 Set up Google Form Trigger in Yoom

  1. In Yoom, add a Google Form Trigger.

  2. Enter the Form ID you copied in Step 1.

  3. Fill out the form as a test, attach an image or PDF, and submit your response.

  4. In Yoom, click Run Test to pull in the form submission data.

Add Attachment Fields to the Output:

  1. Locate the section showing the attached file in the test response.

  2. Click the “+” button (in the red box) to add the files as an output.

💡 Ensure the following fields are added to the output:

  1. fileID → Unique ID for the uploaded file

  2. fileName → Name of the uploaded file

Step 3. Configure “Download Image Files and PDF Files” in Google Drive

  1. In Yoom, add the "Download File" operation for Google Drive.

  2. In the file ID, enter the following placeholder

     ##{{fileId}}

  3. Click Run Test to ensure Yoom can download the file from Google Drive.

🎉 Setup Complete!

Your automation is now ready! 🚀

Every time someone submits a form with an attached file:

  • The file will be downloaded from the Google Form.

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