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How to Count Task Executions in Flowbot and Data Connect

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Written by Yoom Customer Service
Updated over a month ago

📝 Overview

This guide explains how task executions are counted in Flowbot and Data Connect, how they impact your monthly usage, and when specific actions are considered task executions.


🔢 What Counts as a Task Execution?

Feature

Action Counted as Task Execution

Flowbot

When operations and operations commands (excludes triggers) are run.

Data Connect

For every 100 records added or updated in the database.


🤖 Task Executions in Flowbot

Every execution of operations or operation commands (excluding triggers) is counted as one task execution.

🔹 Example 1 - Standard Flow

In the following flow, the total task execution is 2.

(1 for each completed operation)

🔹 Example 2 - Repetitive Process Flow

In Flowbots that use loops (e.g., processing a list of multiple values), each repetition counts as a separate task execution.

If 10 messages are sent to Slack channel in the following flow, the total task execution will be 32.

Retrieve 10 records from the database in a single execution.

 Task count: 1

Loop through the 10 records, processing each one individually.

 Task count: 11 (10 executions + 1 additional execution to check for remaining data)

Extract one record at a time to continue the flow.

 Each extraction counts as 1 task, repeated 10 times in the loop.

 Total task count: 10

Insert the extracted record into a message and send it to a Slack channel.

 Each message counts as 1 task, repeated 10 times in the loop.

 Total task count: 10

In total, 32 tasks are consumed.

💡 Note:

  • Triggers are NOT counted as tasks.

  • Failed operations are not counted—unless the error occurs on the first operation.

  • 🧪 Test executions within the operation settings page do NOT count as tasks.


🤝 Task Executions in Data Connect

When using Data Connect to update databases:

  • Every 100 records added or updated = 1 task execution.

  • If fewer than 100 records are updated, it still counts as 1 task execution.

🔹 Example

Records Processed

Task Executions Counted

50 records

1 task

100 records

1 task

250 records

3 tasks

1,011 records

11 tasks

💡 Additional Rules:

  • ✅ Only updates to display fields in the database are counted.

  • ❌ Updates to non-display fields are NOT counted.

Related Keywords

Pricing, Plan, Differences, Execution, Data Connect, Flowbot, Task Counting

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