Q:
Can I create a Flowbot that retrieves a future date from external SaaS tools or forms and sends a notification when that date arrives?
A:
Yes, it's possible.
The setup will vary depending on how you obtain the date. See the methods below!
🛠 Method 1: If the trigger cannot directly retrieve the date
(Example: Retrieving values from a spreadsheet or a database that doesn't support triggers)
If you are managing future dates in a spreadsheet or database where a trigger cannot be initiated, follow these steps:
1️⃣ Use a schedule trigger to periodically start a Flow Bot.
2️⃣ Retrieve the stored date.
3️⃣ Check if the retrieved date matches today's date:
✅ If it matches: Proceed with the next step.
❌ If not: End the process
4️⃣ Send a notification
📌 Example of Completed Flow
🛠 Method 2: If the trigger can directly retrieve the date
(Example: Using app triggers in Kintone, YoomDB, or other tools)
If you can start the Flowbot as soon as a date is entered (e.g. YoomDB), use this method:
1️⃣ Start the Flowbot when a date/time entry is registered via an app trigger.
2️⃣ Use the retrieved date/time to wait until the specified date before proceeding.
3️⃣ Once the date arrives, send a notification.
📌 Example of Completed Flow
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