There are two way to place booking by using Yusen Vantage Focus - Book.
Manually input the booking form.
Duplicate existing booking.
In this article, we will introduce method 1 - manually input the booking form.
Step 1: Find the booking form.
There are two areas that you can find the booking form and create booking, as shown below picture. You can choose which types of booking that you would like to create (Air, LCL & FCL).
Step 2: Fill in the Booking Form
There are 8 sections in the booking form, seems a lot but no worries! It is easy and some fields are optional.
Section 1: Involved Parties
Input the shipper, consignee and notify party (optional) address in this section.
You may choose the address from the address book, if you registered is a customer with past YL shipments. If not, you can input address manually by choosing "Add new address".
Section 2: Basic Information
Just simply choose the incoterm from the drop down list which is suitable to the shipment.
And cargo ready date is pre-set same as the date of create booking, but you can still change it.
Incoterms:
Cargo Ready Date:
Section 3: Routing
Choose the origin and destination country and airport (Air shipment) or seaport (Ocean shipment) from the drop down lists.
You can also decide if pick-up and delivery service needed for the shipment.
Section 4: Product & Compliance
There are three sub-sections in section 4.
Temperature controls: pre-set is "No". When you click "Yes", additional field with temperature details will appear.
Substances: Declaration of if the shipment contain the substance below
Acknowledgements: Declaration if the shipment contain any hazardous materials or dangerous goods.
Section 5: Cargo details
There are slightly different information required between Air, LCL and FCL shipment.
AIR Shipment:
You can choose to input "Package details" or "Package Total". And "Inner Packs" is optional to fill in if applicable.
** If you are using Package Total to input the cargo details of an air booking, you must declare that the “cargo dimension does not exceed the maximum restriction”.
LCL Shipment:
Input the package details of the shipment.
FCL Shipment:
Input the total weight and volume of the shipment.
Section 6: Additional Information
Custom and insurance section are both optional in this section.
Section 7: References
You can input "Order Reference" and "Booking Remarks" for reference or any other request about the shipment.
Section 8: Documents
You can upload the related document (Optional while creating the booking) in the "Document Widget" (Such as: Invoice, Packing List, MSDS, etc.)
**Please noted that if you declare the shipment contains hazardous materials or dangerous goods, this section will be changed to mandatory.
After documents uploaded, you have to choose the type of documents.
Almost done! You have completed the booking form! You can now click the "Final Review" button to review the completed booking form.
Step 3: Review Booking:
Review the booking information and click submit.
Congratulation! Your booking had been submitted and pending accept.
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