Weekly Schedule
Setting Your Hours
For Each Day of the Week:
Toggle day ON/OFF
Add time blocks when you're available
Set start and end times
Add multiple blocks per day if needed
Example Schedule:
Monday: 9:00 AM - 12:00 PM, 2:00 PM - 5:00 PM
Tuesday: 10:00 AM - 3:00 PM
Wednesday: OFF
Thursday: 9:00 AM - 5:00 PM
Friday: 9:00 AM - 12:00 PM
Buffer Time Between Sessions
Purpose: Prevents back-to-back bookings, gives you breathing room
How to Set:
Go to Availability Settings
Set "Buffer Time Between Sessions"
Recommended: 15-30 minutes
Applied automatically after each session
Example:
Session 1: 10:00 AM - 11:00 AM
Buffer: 11:00 AM - 11:15 AM
Available for next booking: 11:15 AM
Session Duration Default
Set your standard session length (typically 60 minutes)
Applies to all new bookings
Can be customized per offering
Affects available time slot calculations
Timezone Management
Setting Your Timezone
Why It Matters:
Clients see availability in THEIR timezone
Prevents confusion and missed sessions
Critical for international coaching
How to Update:
Go to Availability page
Find "Timezone" dropdown
Select your timezone
Save changes
Example: You're in New York (EST), client in London (GMT)
You set 2:00 PM availability
Client sees 7:00 PM in their calendar
Session happens at correct time for both
Blackout Dates
What Are Blackout Dates?
Dates when you're completely unavailable (vacations, conferences, personal time)
How to Add Blackout Dates
Click Add Blackout Date
Select date or date range
Add optional note (for your reference)
Save
What Happens:
No bookings possible on these dates
Existing sessions not affected (you must reschedule separately)
Clients see you as unavailable
Removed from search results for those dates
Managing Blackout Dates
View all upcoming blackout periods
Edit or delete as plans change
Add recurring blackouts (e.g., holidays)
Calendar Integration
Supported Calendars
Google Calendar
Apple Calendar (iCloud)
Outlook/Microsoft 365
Why Integrate?
Benefits:
Prevents double-bookings
Syncs Zant sessions to your calendar
Blocks off existing appointments
Two-way sync available
How to Connect
Google Calendar:
Go to Settings > Integrations
Click "Connect Google Calendar"
Authorize Zant access
Select which calendars to sync
Choose sync direction (one-way or two-way)
Two-Way Sync:
Zant sessions appear in Google Calendar
Existing Google events block Zant availability
Updates sync automatically
One-Way Sync:
Only Zant sessions appear in your calendar
Existing events don't affect Zant availability
Best Practices
Setting Your Schedule
✅ Be realistic: Don't overpack your day
✅ Include breaks: Buffer time prevents burnout
✅ Be consistent: Regular schedule helps clients plan
✅ Update proactively: Block time off before you're fully booked
❌ Don't: Book back-to-back without buffer
❌ Don't: Forget to account for timezone when traveling
❌ Don't: Set availability you can't maintain
Buffer Time Recommendations
New coaches: 30 minutes (time for notes, decompression)
Experienced coaches: 15-20 minutes (minimum)
Deep transformation work: 30+ minutes (emotional processing)
Quick check-ins: 10-15 minutes (adequate)