Add A Hard Cost Expense

How To Add A Hard Cost Expense In ZenCase

Christine Clark avatar
Written by Christine Clark
Updated over a week ago


A "hard cost" expense refers to an expense that is directly related to the production or delivery of goods or services. These costs are typically more tangible and easier to measure and quantify compared to "soft costs."

Some examples of hard costs in a law firm might include:

  • Rent or mortgage payments for office space

  • Salaries and benefits for employees

  • Equipment and technology expenses (such as computers, phones, and software)

  • Office supplies and materials (such as paper, ink, and toner)

  • Fees for professional services (such as accounting, legal, or consulting services)

Hard costs are typically more predictable and stable than soft costs, and are often considered to be essential to the ongoing operation and success of a law firm.

How To A Hard Cost Expense

You can add expenses from the Quick Add "+" icon from the top bar navigation.

  • Click the "+" icon from the top navigation bar

  • Click "Expense"

  • Select the Member (Required - auto populated as the currently logged in user)

  • Select "Hard Cost" from the Cost Type dropdown (Required)

  • Select Bill Type (Required)

    • Fixed Rate - You can enter amount only

    • Quantity Rate - You can enter quantity and rate which will calculate amount

  • Enter Date (Required)

  • Select Client (Required)

  • Select Matter (Required)

  • Select Vendor (Required)

  • Enter Vendor Invoice Number

  • Enter Description

  • Enter Date (Required)

  • Enter Quantity (For Quantity Rate)

  • Enter Rate (For Quantity Rate)

  • Enter Amount (For Fixed Rate)

  • Upload Attachments as needed

  • Click "Save"

Go to the Time & Expenses page clicking the link from left navigation bar. You should now see your new hard cost expense added to the table list.

You can also view all of your charges from:

  • Time & Expenses page

  • Client > Charges tab

  • Matter > Charges tab

  • Member > Charges tab

If you have any questions, please feel free to contact us.

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