Overview
Adding an employee in Zevbit is more than just creating a profile—it defines how that employee contributes to your business across the platform.
The employee profile controls:
How the worker is paid
Whether overtime applies
Whether they earn commission
How their labor cost is calculated
How their compensation impacts job costing and estimates
Whether they can log into Zevbit
Setting this up correctly ensures:
Accurate payroll tracking
Correct overtime calculations
Reliable job costing
Healthy profit margins in estimates
Step 1
Go to Team from the left menu
You will land on the Employees tab (default)
Click “Add Employee”: You will see two options:
Option A: Yes, Invite This Employee As A User
The employee needs login access
They will clock in/out
They require system permissions
They are paid and will increase the ZevBit subscription amount with each additional user
Option B: “No, Only Add To My System (For Scheduling Etc)”
The employee does not need login access
You only need to track labor costs
This option still allows:
Scheduling
Crew assignment
Job costing
Payroll tracking
If "Yes, Invite This Employee As A User" is selected, it will ask for confirmation about additional charges.
Step 3: Enter Information
Fill in the following details:
Name
Role: The selected role impacts:
System permissions
Labor classification (field vs overhead)
Example:
Admin / Office → Overhead cost
Foreman → Field labor
Sales → Commission-based
Email
Phone Number
Set Type of Pay to choose how the employee is paid:
Hourly
Paid based on hours worked
Most common for field employees
Salary (Monthly)
Fixed monthly compensation
Typically used for office/admin roles
If overtime applies, enable the overtime factor toggle
Select the trigger for overtime
After a certain number of hours in a week (e.g., 40 hours/week)
After a certain number of hours in a day (e.g., 8 hours/day)
Commission Settings (Optional)
Commission Percentage (e.g., 5%)
Calculate Commission Based On Total Project Price or Gross Profit
Projected Amount to Sell/Manage: Estimated annual profit or project value
Projected Commission will be automatically calculated
*Note: This matters because:
Commission is calculated after costs
Impacts total compensation
Affects profitability and forecasting
Click Next to proceed to seasonal configuration.
Step 4: Additional Information
Select Crew from the dropdown (Optional)
Seasons: Define how the employee works across the year. An employee can have multiple sessions throughout the year, but no session should overlap with another. User will see the following options:
Session tab with a name
Select Season Start Date
Select Season End Date
Avg Days Worked Per Week
Total days in the session based on start/end date and weekdays
Avg Hours Worked Per Day
Total hours in the session are based on the total days*avg hours worked per day
hourly rate for that season, which is useful when pay changes during different seasons.
Add session button, which is useful when:
Pay changes mid-year
Schedule changes
Employee shifts to part-time
Compensation structure changes
"Total" Sessions tab, which will combine all seasons into annual totals automatically
Total Days Worked Per Year
Total Hours Worked Per Year
Average Hour Worked Per Year
Average Hourly Rate
Overtime Hours (Based on the overtime setting for the employee mentioned in Step 3)
Bonuses
Unbillable Hours like Training, Internal work, Non-client activities, etc.
Total Compensation (Most Important): This is the final calculated cost of the employee used in Job Costing, Estimate calculations, and Profit analysis.
Click Save