The Company Pay Period setting defines how your workforce’s time and payroll cycles are structured in Zevbit.
This configuration directly impacts:
Overtime calculations
Timesheet tracking
Payroll reporting
Job costing accuracy
Setting this correctly is critical to ensure accurate labor cost calculations and reliable financial reporting.
To access, go to Team from the left menu, click on Company Pay Period
Select Pay Period Length
Defines how frequently employees are paid.
Weekly
52 pay periods per year
Most common for field crews
Biweekly
Every 2 weeks
26 pay periods per year
Semimonthly
Twice a month
24 pay periods per year
Monthly
12 pay periods per year
Select Pay Period Start Day
Defines the day your work week begins.
Weekly & Biweekly Pay Period
The start day defines the beginning of the work week
Hours reset based on this day
Biweekly Example
Pay period = Biweekly
Start day = Monday
Each pay period runs for 14 days, starting on Monday
Example cycle:
Week 1: Monday → Sunday
Week 2: Monday → Sunday
Overtime Impact
Overtime is still calculated weekly (e.g., after 40 hours)
The system checks:
Week 1 hours separately
Week 2 hours separately
Why It Matters
Ensures correct weekly overtime inside a 2-week cycle
Misalignment can cause:
Incorrect overtime
Payroll inconsistencies
Semimonthly Pay Period
In Semimonthly, you must select two dates in a month. These dates define when each pay period starts. The user can select the 1st start date, which will automatically decide the 2nd start date of that month.
If:
Start Dates: 1 and 16
Pay Period 1: 1st → 15th
Pay Period 2: 16th → End of Month
Why It Matters
Payroll is processed twice per month
Labor costs are grouped within these date ranges
Ensures consistency in:
Salary distribution
Job costing alignment
Key Clarification
Even though pay periods are date-based:
Overtime is still calculated weekly (40+ hours)
The system internally uses weekly tracking for overtime
Monthly Pay Period
In Monthly, you select one date. This date defines the start of each monthly pay cycle
Example
If start Date: 1
Pay Period: 1st → End of Month
Or
If start Date: 26
Pay Period: 26th → 25th of next month
Why This is Powerful
Allows businesses to align payroll with:
Internal accounting cycles
Billing cycles
Project timelines
Important Behavior
The cycle repeats every month from that selected date
Not restricted to calendar month (1st–30th)
Set Effective Date
The date when the selected pay period settings will take effect.
Prevents changes from affecting past data
Ensures historical job costing remains accurate
Use Cases
Switching from weekly to biweekly payroll
Changing pay structure mid-season
Updating company payroll policies
Key Benefits
Protects historical data
Prevents recalculation of past labor costs
Applies new rules only to future work
View Pay Period History
The View History section acts as a payroll audit trail, showing all changes made to pay period settings over time.
What It Tracks
Pay period length
Start day
Effective date
Who made the change
This ensures:
Administrative accountability
Payroll accuracy
Reliable historical reporting
Pay Period History Details
The history log acts as the system’s memory, allowing you to understand how labor calculations were performed at any given time.
Key Information Displayed
Pay Period Length (e.g., Weekly)
Work Week Start Day (e.g., Thursday)
Changed By (user who updated settings)
Effective Date (when settings were applied)
Additional Action
Delete Icon (Trash Can): Allows authorized users to remove incorrect or outdated entries
