The Crews tab allows you to group employees into working teams for better scheduling, time tracking, and job costing.
Crews are essential for:
Organizing field operations
Managing clock-ins
Assigning work efficiently
Tracking labor costs accurately
A properly configured crew ensures:
Clear accountability on-site
Efficient workforce management
Accurate labor cost allocation in job costing
To access, go to Team from the left menu and click on the Crews tab
Crews List View
This list displays all your existing crews with the following columns:
Crew Name (e.g., Alex Crew, Jake’s Crew)
Active Toggle
Enable/disable crews without deleting
Useful for seasonal teams
Active: Available for scheduling and assignments
Inactive: Hidden from operations
Color
Crew Leader (Foreman)
Crew Members
Actions (3-dot menu for edit)
Adding a New Crew
Click the “Add Crew” button
Fill in all required details (explained below)
Click Save / Update Crew
Crew Configuration
1. Basic Information
Crew Name: Unique identifier used across scheduling and projects
Crew Foreman: Primary on-site supervisor who will be responsible for crew accountability
Crew Members:
Assign employees to the crew
Can be added or removed anytime
Project Manager
Office-based person responsible for:
Budget
Performance
Overall project execution
2. Clock-In Configuration
Defines how crew members log their working hours.
Each Employee Individually
Every employee clocks in separately
Provides higher accountability
Foreman Clocks In Entire Crew
Foreman logs time for all members
Simplifies field operations
3. Working Days
Select working days for the job (SU–SA)
Affects:
Scheduling
Labor modeling
Workforce planning
4. Working Hours
Define the daily clock-in and clock-out time
Start time
End time
Used For
Time tracking
Payroll calculations
Job costing
5. Lunch Break
Select break duration
Deducts non-working time from total hours
Prevents inflated labor costs
6. Color Coding
System Color
Used internally in Zevbit dashboards
Helps quickly identify crews
Google Calendar Color
Used when syncing schedules externally
Makes crews easy to identify in Google Calendar
Editing a Crew
Click the three dots (⋯) next to a crew
Select Edit
This will open the crew configuration panel, where you can update all settings.
After making changes, click Update Crew
