Introduction
The Teams module in Zevbit is where you define and manage your entire workforce structure. It brings together employees, crews, roles, and subcontractors into one centralized place, allowing you to control who is doing the work and how that work is organized.
This module serves as the operational foundation of the platform, influencing how your business functions across scheduling, job costing, time tracking, and project execution.
Access & Permissions
By default, Master Admin and Office/Admin roles have access to the Teams module
Access can also be granted to other employees by enabling permissions in the employee settings
What the Teams Module Is Used For
With this module, you can:
Add and manage employees
Assign roles and permissions
Organize employees into crews
Define crew leaders (Foremen)
Manage subcontractors working on projects
It also controls how users interact with the system:
Roles define what users can access
Employee setup determines how labor is tracked and reported
Workforce Structure in Zevbit
Zevbit organizes your workforce into four key components:
1. Employees
Represent individuals working in your company
Can be:
Active system users
Or tracked for operational/payroll purposes only
2. Crews
Groups of employees working together
Help assign labor efficiently across jobs
Typically led by a Foreman (crew leader)
3. Roles
Define position in the company and system permissions
Control what each user can:
View
Access
Modify
You can create custom roles based on your company’s needs
4. Subcontractors
External companies or individuals working on projects
Not part of your internal team
Still tracked for:
Job costing
Performance
Expense management
How Teams Connect to Other Modules
The Teams module is deeply integrated with the rest of ZevBit:
CRM & Projects: Assign employees to clients and projects
Schedule: Crews and employees are assigned to tasks and events
Estimates: Crew size and labor roles impact calculations
Timesheets: Employee hours are tracked based on assignments
Job Costing:
Labor cost is calculated using employee roles, pay rates, and hours
Subcontractors contribute to cost tracking
Expenses: Subcontractor and labor-related expenses are linked to the team structure
Pay Period Configuration
The Teams module also includes company pay period settings, which define how time and payroll cycles are structured.
This impacts:
Timesheet tracking
Overtime calculations
Payroll reporting
Setting this correctly ensures consistency across all labor-related processes.
Getting Started with Teams
To set up your workforce effectively:
Add employees and assign roles
Create crews and assign team members
Define crew leaders (Foremen)
Add subcontractors if your projects involve external work
Why This Module Matters
A properly configured Teams module ensures:
Accurate labor tracking
Efficient scheduling
Reliable job costing
Smooth project execution
Because this module connects with nearly every part of the system, keeping it well-structured is essential for accurate data and efficient operations.