TRANSCRIPTION
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--- CLIP 1: Adding Employees and Crews ---
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So in this video we are going to be jumping in and covering exactly how time tracking and time sheets
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works within ZEVBIT.
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We're very excited to show you this feature.
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Please reach out to us with any questions you have at any time by clicking the chat icon in
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the bottom left corner of the screen.
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The first thing we're going to do here to start out is navigate to your team section here in
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in the left sidebar of ZEVBIT.
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So go to the team section and the first thing we have to do to set up the time tracking is
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create your employees in the system and your crews.
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Okay, so first things first
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if you haven't added your employees here yet, make sure you add them. Click add employee and
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you can choose how you would want them to be added to the system.
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Okay
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So ZEVBIT allows you to do two different ways of clocking in and out.
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If we go here to a crew and we add a new crew
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you can see there is a setting for how this how should this crew be clocking in. Either each employee
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individually clocks in and out or the foreman clocks in the entire crew.
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Right, so you have this option here. If the foreman clocks in the entire crew if this is selected this option here
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then when you go to add the employees
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only the foreman needs to be invited.
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Okay, where the rest of the crew members can just be added to the system.
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All right, because they don't need to have their own login to clock in since the foreman is doing it for their whole crew.
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So first things first decide if you want each person to clock in themself
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or if you want the foreman to clock it in for the entire crew.
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Once you decide that create your employees here
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depending on how you select who's clocking in who then you will select whether that person is invited or not.
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If they're just being added to the system the foreman can clock them in you can schedule them. Everything else is the same.
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They just don't have their own login into the app.
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If you click yes invite this employee as a user then they will have their own login to the app.
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If you select this option, it'll also notify you about
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the invited user seat.
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All right, so we do give some free seats in our plans.
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You can check it out on our website zevvit.com on our pricing page.
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But there are some free seats based on which tier you're on. So it's this is going to show to everyone and
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if you have some free seats including your plan, you'll get those through a promo code. So don't worry about this.
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Go ahead and click confirm and
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here you can put in an employee's information. So let's say we're adding a foreman test foreman.
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The role is going to be foreman. The email is required here, right?
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So I'm just going to put in a random email.
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And then the pay.
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So you can put in their hourly rate here, and if they're not hourly then you can put salary.
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You can also select if they make overtime.
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Time and a half over 40 hours a week or not and if they make any commission.
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So hit next.
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Then it'll have you bring you this page where you can select a crew.
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Now if you don't have any crews created here yet, you can do that after. Just go ahead and save the employee.
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And then you can create the crew after the fact.
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All right.
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Additionally, you can customize the start date and end date here for when this employee is working.
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The days per week and the average hours per day. Based on this it's going to calculate your total hours work this season.
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You also want to check this totals tab where you can confirm the unbillable hours per year and the overtime hours per year.
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All right. So once you're happy with this stuff, you just click save.