Summary: Enabling this setting during proof creation requests all reviewers to sign their decisions on this proof electronically. Upon submitting a decision, reviewers will be asked to authenticate their choice with the authentication method used for accessing the Ziflow account (email & password or token when authenticating with SSO & Google Sign In).
Available on: Enterprise edition only.
Where is the feature applied?
The electronic signatures setting can be used only in proofs with internal reviewers (users). This setting can be enabled during proof creation under a proof settings section:
If you try enabling this setting while inviting guest reviewers (contacts), you'll get an error asking to remove guest reviewers from the workflow or disable the electronic signatures option.
How does the electronic signature look from the reviewer's perspective?
A. User authenticating with Ziflow email & password - the reviewer is required to sign off proof using email and password for their Ziflow account
B. User authenticating with SSO or Google Sign In - if a reviewer uses SSO or Google Sign In to access Ziflow, the proof needs to be signed off with a token sent to the reviewer's mailbox.
How does the proof look after it's been electronically signed?
Proofs confirmed with an electronic signature have a special icon near the reviewer who signed the proof with this method. Proof status can be viewed while
Notifications informing about submitting a decision with electronic signatures are also updated with a special icon.
The fact of using an electronic signature is also registered in the activity log at the bottom of the proof details page.
If you export comments to PDF from an electronically signed proof, you'll see a special icon near each reviewer's decision.
Admins can select from a range of pre-set timeframes using the “Electronic Signatures: Single Credential Expiry Period" setting, to speed up the signing process for users while maintaining security.
This setting controls how long after the last signed proof a user can continue signing additional proofs using just one credential (e.g., their email address): 0 minutes (i.e. login required after each signature), 15 minutes (the default setting), 30 minutes, 1 hour, and 2 hours.