Ask AI Projects in ZipLeads let you keep related conversations, files, instructions and memories together in their own workspace. Each project gives Ask AI the context it needs to give relevant, consistent answers. You won't need to repeat the same information in every conversation.

You can also manage scheduled tasks, track project activity and keep different pieces of work organised in one place.

Project instructions tell Ask AI how to approach work in a particular project. You can set expectations for tone, formatting, brand voice and other requirements. This keeps your approach consistent across conversations, without repeating instructions in every prompt.

Each project can include:

For example, you could create a project called "Monthly Marketing Campaigns" and add instructions such as:

"Write marketing content in a professional, approachable tone. Use concise paragraphs, emphasise customer benefits, and include a clear call to action when appropriate."

These instructions apply to every conversation in that project, so your communication stays consistent.

Adding reference material gives Ask AI access to information about your project, such as campaign details, content guidelines or business documents. Keeping this material in the project gives every related conversation the same context.

There are three ways to add reference material to a project:

Ask AI Projects support these document formats:

File limit: Each project can hold up to 50 files.

For example, a marketing project could include a brand guidelines PDF, a campaign plan in Word format and a CSV of approved product information.

Project memory helps Ask AI remember useful information about ongoing work. Instead of treating each conversation as a one-off request, memory adds context that makes future answers more relevant.

With project memory you can:

For example, a project for writing educational articles could remember your preferences about the audience, content style and terminology.

Project memories are there to support the work in that project. This makes it easy to keep separate working contexts for different goals.

To learn more about how memory works in general, see What is Ask AI Memory?.

Scheduled tasks let Ask AI run recurring prompts using a project's instructions and context. This is handy for work that happens regularly and should follow the same project guidelines.

Project-based scheduled tasks can help with recurring work such as:

For example, a marketing project could have a weekly task asking Ask AI to come up with campaign ideas using the project's brand voice and reference documents.

Using project instructions with scheduled tasks keeps every run consistent.

For general scheduling steps, see How to Use Scheduled Tasks in Ask AI to Automate Prompts.

As your projects grow, management and activity tools help keep your workspaces organised and make changes easier to review. They're especially useful when you have several projects with different instructions, files and scheduled tasks.

Project activity shows changes to:

Reviewing activity helps you see how a project's set-up has changed over time.

Ask AI gives you these project management options:

For example, you could pin the projects you use most and archive finished campaigns. This reduces clutter while keeping those projects available for later.

Q: Can other ZipLeads users access my Ask AI Projects?

No. Projects and their chats are private to you. Other users in your account can't see them.

Q: How many files can I add to a project?

Each project can hold up to 50 files. Supported formats are PDF, Word (.docx), plain text, Markdown and CSV.

Q: Can I import memories from another AI assistant?

Yes. Ask AI Projects include an option to import memories from another AI assistant. This lets you bring existing context into a project instead of rebuilding it by hand.

Q: Do I need to create a separate project for every conversation?

No. Projects are designed to group related conversations. You can use one project for many conversations that share the same goals, reference material or instructions.

Q: What's the difference between project instructions and Ask AI Skills?

Project instructions give guidelines and context for conversations in a particular project. Ask AI Skills are reusable instruction sets that Ask AI can apply when a request matches a particular workflow, or when you call on a Skill.

Q: Can I restore an archived project?

Yes. You can archive and restore projects, so you can tidy away inactive work without permanently deleting it.

Q: Can scheduled tasks use my project's context?

Yes. Scheduled tasks linked to a project run using its instructions and context. This keeps recurring tasks in line with the project's guidelines and reference information.