Class Rosters are a great way to track attendance for your students! If you are wanting to separate attendance for specific class times and dates, this is the best type of attendance for you! The attendance will be marked by your instructors/staff, rather than relying on the students to log their own attendance. It is best to have one Roster for each class you offer!
These are step-by-step instructions on how to set up the Class Rosters, add students to them, and start taking attendance with them.
If you would rather watch a video, there will be one available at the very end!
Creating your Class Rosters
To create a Class Rosters, you will go to Attendance > Add New Class and then click "Add New Roster"
2. Name your Class Roster and put in a description of this class.
3. Choose which days of the week this class meets. If you offer this class at different times each day, it would be best to set up a Roster for each time slot, but if it is at the same time each day, one Class Roster will suffice! Enter a Class Start Time and Duration.
4. Assign a Style to this Class. This is important to make sure that attendances in this class are counting toward a belt promotion in a specific style. If you do not want this class to count toward any promotion, choose "No Style."
5. Assign an instructor to this class. If there is not a specific instructor that consistently leads this class, choose "None."
6. Choose whether to track Check-ins and Check-outs. This option is great for After School Programs and Summer Camps. It will allow you to track which Parent/Guardian picked up each child.
7. Put in a Class Size limit. If you do not have a limit, and want to allow as many members as possible, leave the number at 1000.
8. Is this a One-day class or is there an expiration date for this class? If so, enter in the details. if not, leave the expiration date at 12/31/2099.
9. If you want to allow people to register for these classes through the Online Scheduler, Check this box and follow the prompts. :)
10. Click "Add Roster."
Here is a video on how to create Class Rosters!
******If you are wanting these to be for Online Class Registration only, stop here and click this for more instructions:
Adding students to your Class Rosters
Once you have created the Rosters, you will need to add students onto each in order to track attendance. There are a couple of different options for adding students to Rosters.
To Add Students to a Roster in bulk:
Go to the Contacts > Lists and click "Members."
Choose the contact types you are wanting to see and then click the "Search" button to see all contacts that apply:
2. Check the Boxes to the left of each member you would like to add to the Roster
4. Scroll to the bottom of the page
5. In the Bulk Actions Dropdown box, choose to "Assign Class Roster."
6. Choose Which Roster you would like to assign them to.
7. Click "Go"
To add Students to a Roster Individually:
Students can be assigned to a Roster through the roster itself.
Go to Attendance > Class Roster and Choose the class you would like to add a student to and click "Go:"
2. Select a date and Choose which Class Roster you would like to mark attendance for.
3. Click Go
4. Navigate to the Roster's Search Bar and start typing in a name.
5. Click the name of the student you would like to add
6. Choose if you would like to add them to this Roster permanently or just for this one class.
Here is a video on how to add students to your Class Rosters:
If you would like to learn how to take mark attendance by Class Roster, click here!