Are you creating a new post in the Social Media Scheduler? Great! You begin an effective workflow enabling your team to cooperate on every post and approve the final version with your client. How?πŸ‘‡

Status & Publishing Flow

Every post needs to have a status that reflects the current stage in your planning and publishing process. The Scheduler App comes with a set of default statuses that can be assigned manually to your posts (these can be customized, too).

  • Private Draft

  • In Progress

  • Needs Review

  • Approved



Besides those, we have two system statuses that can't be deleted or changed.

  • Published – is assigned to a post once automatically published to your social media.

  • Error – is assigned in case of any issue with the automatic publication.


​Move the post on the scale of statuses as needed, add more statuses like "Needs Graphics", "To Approve", or "To Rework", for example. You can create your own system in ZoomSphere that fits your needs the best.


Learn more about statuses​ and how to work work with them

Hashtags Suggestions and Templates

With hashtag suggestions, you can find the right hashtags for your field or industry. At the same time, you will see the "size" of the hashtag – how many times it was used in a post on Instagram.

Learn more about Hashtag Suggestions and Templates.

Image Editor

You can edit your images right in the Scheduler app while working on your post.

  • Crop your photos fast & easy with presets.

  • Apply filters to your photos.

  • Rotate, Clip and Zoom your images.

Learn more about the Image Editor.

Idea Post

Ideas posts are a great tool to quickly share notes and plans for a content plan across your team.

You can move them around the calendar as a regular post – drag & drop it.

Learn more about Idea post

Dark Post

A dark post is a paid post published to Facebook, but it is not visible on your Timeline.

Learn more about creating dark posts
Learn about the benefits of dark posts

Instagram Feed

A great feature – you can plan content visually!

You can choose what you see on the Feed because you can select the Statuses that will be visible there.

You can move your posts around in the calendar view and you will see these changes in the Instagram Feed.

Learn more about Instagram Feed

Automatic Publishing to Instagram

We have a new feature – Auto Publish – which will allow you to post directly to Instagram without the need for manual posting using push notifications on your phone.

What is supported:

  • Single photo posts

  • Video posts

  • Location tagging

There are some limitations:

  • 25 published posts within a 24 hour period – but you can post more posts natively from Instagram or using ZoomSphere manual posting (with a push notification to your phone)

  • Carousels (multi-image posts) are not supported

  • Stories/IGTV/Reels are not supported

  • Branded content tags and shopping tags are not supported

  • Filters are not supported – only if you use manual posting via the ZoomSphere mobile app

  • Read about photo requirements here

Learn more about automatic publishing

Instagram Stories/IGTV/Reels

After you schedule your Stories/IGTV/Reels, use our ZoomSphere mobile app which will help you publish them within just a few steps in the Instagram app on your phone.

You can add text or URL, as well as emojis to go along with your Story. The text will be copied by the ZoomSphere mobile app and you will be able to paste it into the Instagram native app during the publishing process. πŸ‘Œ

Automatic publishing supported for:

Facebook – Image post, Photo carousel post, Link or Text post, Video post, and Gif post
LinkedIn – Photo, Text or Link post
Twitter – Photo, Video, and Gif posts
Youtube – not supported

Please note that the maximum length of scheduling Approved Facebook posts is 75 days. In case you need to schedule the post further than that, schedule the post and Approve it later to avoid the Error notification.

And there's more! Explore other articles in our Help Center β€” you can start below πŸ‘‡ If you have any questions, contact us via our in-app chat or at


Scheduler: Labels

Scheduler: Idea Post

Scheduler: User's Roles

Scheduler: Statuses & Publishing Flow

Scheduler: How to Create a Dark Post

Scheduler: Dark Post and its Benefits

Scheduler: How to Create a New Post

Scheduler: Team Work – Notification Centre

Zoomsphere Mobile App for Instagram Publishing

Scheduler: Boost Your Facebook Posts Before They Go Live

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🚨 Help Center β€” Visit our Help Center if you need help. This link is a lifesaver!
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