We needed a tool to organize projects within the ZoomSphere team, and as we didn’t find anything we would be truly happy with, we decided to create our own tool.

We are sharing the top 5 use cases for the Workflow Manager to show why we love it so much and how it helps us every day. 😍

And, you can start using it now with a 14-day free trial.

5 Most Favourite Use Cases

Content Plan



Our favorite use case of the Workflow Manager is a content plan. Because it is crucial to share everything online, and usually you need a whole team to write blog articles, take photos or film videos.

Invite all those people to the Workflow Manager, and create columns like Idea, In Process, In Review, Social Media Promo, Done, On Hold etc. Then bring in the content ideas you need to turn into reality.

The labels help you mark the different formats, you can assign colleagues to concrete tasks, set the deadline, or filter cards assigned to you.


Do you remember when you had that great idea to... Ehm... No? Sure, you probably didn’t have the right place to β€œstore” it! Neither did we, but we started to use the Workflow Manager for those cases. 😁



Wishlist 2

Sharing content ideas between an agency and its clients. No more endless email threads, ever.

Sales Board

This is a great way to keep track of potential clients. You can use the Workflow Manager to create a "client's road" – from the first contact till signing the contract, for example, each column representing a different phase of the process.

Assign your colleagues to take care of new potential clients, contact them at the right time, and share the results with your team.


Benefit: It is a perfect place to store all your contracts and important documents, right there in the card for each client.


Something for your development team – the Bugs dashboard. As a technological company, we use this one a lot, there is always something to improve, and once we spot a mistake or a bug, we report it in the Workflow Manager, and our boys start working on it.



But it can be super beneficial, for example, for your e-shop, website, or WordPress. Once there is something needed to be done, changed, or fixed, simply write it in, assign and fix it.

P.S. Pssst, but of course, we all use it to organize our daily tasks 😁
And there's more! Explore other articles in our Help Center β€” you can start below πŸ‘‡ If you have any questions, contact us via our in-app chat or at support@zoomsphere.com.


Workflow Manager: Key Features

Workflow Manager: Archiving Cards

Workflow Manager: 4+1 Tips for Effective Using

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🚨 Help Center β€” Visit our Help Center if you need help. This link is a lifesaver!
✨ ZoomSphere Apps β€” Find all the ZoomSphere Apps features here.

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