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Future Follow Up Reminders & When to Use Them
Future Follow Up Reminders & When to Use Them

Reminders can help you strategically tackle and address your leads while increasing your lease numbers!

Lauren Neal avatar
Written by Lauren Neal
Updated over a week ago

You may have seen the "hour glass" symbol in the bottom right hand corner of a prospect card - but when is the right "time" to use it? ⌛ 

This helpful tool is used to remove a prospect card from your required follow up count until a specified date.

How To Use

Open the card you wish to schedule a reminder for - and simply click on the "Follow Up" button in the bottom right hand corner.

Once selected you will be prompted with a module to select the date you would like the lead to reappear.

This will then turn the prospect status to "green", meaning it is good to go for the time being and no longer hurting your daily engagement score. The lead will not reappear on your To-Do Dashboard again until that exact date - so be sure to check your "Calendar" reminder section to keep these future follow ups top of mind. Here is a quick walkthrough of the Calendar in Knock 📆 

If you ever need to remove a follow up, simply find the reminder on the guest card under the Events section and select Remove reminder!

To reschedule a follow up, click the hyperlinked date and time under Event to trigger the pop up. Adjust the date there and add a note and select save to save it!

Best Use Cases

While use of this tool is completely up to the discretion of your leasing team, there are a few common cases where we find this tool to be particularly helpful!

  1. When a prospect wishes to lease months later: if a prospect enters your Knock account early, with interest in your community but without the option to lease with you until months in the future - you can use this tool to help! Not only will this allow you to save the prospects contact for later, but by adding notes and details to the guest card you can keep relevant information handy when you reach back out!

  2. When you accidentally follow up outside of Knock: while you will want to be sure to follow up primarily in Knock each day, in certain circumstances you may find yourself needing to add a reminder to a card that you called/emailed outside of your account. This will help you keep the prospect from hurting your engagement score, but also keep you accountable for the follow up the next day or day after (we recommend never setting it to more than two days)

  3. When you would like to follow up one more time before closing: sometimes a prospect goes "stale", or simply has not indicated interest in moving forward with leasing with your team. You may need to close them out - but not just yet! We always recommend sending at least three effective follow ups before marking a lead as lost, and this can space out those final responses in case you want to contact them one final time!

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