Introduction
Welcome to the instructional guide for utilizing the advanced capabilities of Awarded.AI's GenAI Capture & Proposal tools. This guide is designed to help you understand and effectively use AI Chat, AI Draft, and AI Review to streamline and optimize traditionally labor-intensive tasks.
By rapidly analyzing and generating text, Awarded.AI can achieve up to 80% efficiency improvements. However, it's crucial to manually review the remaining 20% of the output to ensure accuracy, as the AI may occasionally create incorrect information.
Overview
Awarded.AI's Bidding Intelligence System leverages Generative AI, a cutting-edge form of Artificial Intelligence. This technology is designed to streamline and optimize traditionally labor-intensive tasks.
By rapidly analyzing and generating text, the system can achieve up to 80% efficiency improvements.
However, it's crucial to manually review the remaining 20% of the output to ensure accuracy, as the AI, despite its sophistication, may occasionally create incorrect information.
Key Terminology
Prompting: It's your way of instructing the AI in a chat format. While there's no strict method to prompt, clarity and detail yield better responses.
Example: "Act as an expert proposal writer. Using a persuasive and inspiring tone, assist me in crafting an executive summary for my government proposal."
Context Window: The AI retains memory for each session up to roughly 40k characters or 20 pages. For optimal results, paste no more than 15 pages into the chat at once.
Conversational: The AI retains memory within the ongoing session, allowing it to recall prior text in the conversation.
Example: After a generated response, you can say, "Summarize that into bullet points."
Semantic Searching: Activate the "Our Files" feature to upload and direct the AI to single or multiple files, or even whole folders. Pose a question, and the AI scans your specified files for answers. This enables swift information retrieval and response formulation. However, the system might struggle to focus or extract extensive data from the files. When laser focus is required, copy and paste is the best method for information injection into the chat window.
High-Level Capabilities for Proposal and Capture
Text Creation: Craft content tailored to any topic.
Text Enhancement: Adjust for sentiment, enhance quality, and refine readability.
Text Condensation: Summarize by word or paragraph count.
Text Insights: Extract qualitative data, recognize named entities, and analyze sentiment.
Competitor Insight: Delve into market trends, pinpoint weaknesses, and conduct SWOT analysis.
Agency Understanding: Grasp mission/values and identify core pain-points.
Strategic Vision: Employ SWOT analysis, highlight differentiators, and plot growth.
Innovation: Brainstorm solutions, ideate differentiating factors, and suggest novel features.
Proposal Evaluation: Produce section overviews, identify potential risks, and craft pertinent questions.
Draft Review: Ensure compliance, examine readability, and suggest scoring enhancements.
Past Performance Reference: Retrieve relevant past performance data and address associated requirements.
And much more!
Common Use-Cases
Understanding Your Company's Strengths:
Using AI Chat: Create a new session, copy & paste in your capabilities statement, and use the following prompts to explore your strengths.
Prompts:
"Create me a SWOT analysis of our business based on our capabilities."
"Create me a Market analysis around our business competencies."
"Recommend additional business verticals my company could expand into for new revenue streams or contract opportunities."
"Based on my role as a {ROLE}, what do you recommend I do to better myself and advance my career? Ask me relevant questions until you have a strong enough understanding of my background, company, and role."
Past Performance Searching:
Using AI Chat: Create a new session, activate the “Our Files” switch, and select your past performance library folder.
Prompts:
"What have we done with {INSERT_SERVICE} before and with what agencies?"
"Respond to the following requirements based on the services we have done before with different agencies. {PASTE_IN_PAST_PERFORMANCE_REQUIREMENTS}"
"Turn our past performance around {INSERT_SERVICE} into a narrative showing we are a strong vendor/partner selection for a government agency."
Teaming Partner Search:
Using AI Chat: Create a new session, activate the “Our Files” switch, and select your teaming partners library folder.
Prompts:
"Which company has experience performing {INSERT_SERVICE} with the {INSERT_AGENCY}?"
"Create me a list of companies with experience working with the {INSERT_AGENCY}."
Build a Compliance Matrix:
Using AI Chat: Create a new session, select the ‘Prompt Library,’ and in the featured list, select the compliance matrix prompt.
Instructions:
Copy/Paste the requirements/task area of a solicitation into the {Insert_requirements} section. After the matrix is completed, you can copy and paste it into Excel. (The right-click option will allow you to keep the formatting when pasting.)
Analyze Agency Pain-Points:
Using AI Chat: Create a new session.
Prompts:
"What is the primary mission and values of the {INSERT_AGENCY}?"
"Create me a list of 10 pain-points this agency likely faces."
"Suggest 15 words I should include in my proposal to resonate with this agency."
Solicitation Review:
Using AI Chat: Create a new session, activate the “Our Files” switch, and select the uploaded file.
Prompts:
"What are the different sections/task areas?"
"In section {INSERT_SECTION}, create me a list of the top key points, a list of key risks, a list of 5 questions I should consider asking the agency for clarification, and a list of 5 oral presentation questions that might be asked to my team."
"Create me a win strategy and proposal plan for this solicitation."
Proposal Drafting:
Using AI Draft: Create a new session, configure the information about your company, the agency, and the system or service.
Instructions:
Optionally turn on the “Our Files” switch and select your similar past proposals, past performances, reference files, or similar information to supplement the AI.
On the left-hand side, select the PDF viewer and upload or select the SOW/requirements document (note: this has to be a PDF, if it's a Word doc or spreadsheet you will need to convert to PDF first).
Select the Draft view, highlight the requirement, and select the “Respond to Requirement” option.
Once the response is created, you can manually edit the generated text or you can highlight the generated text and select a text editing option such as summarize or make more detailed.
In some cases, you can highlight the entire document (under 30k characters) or an entire section and have the AI create multiple responses at once.
Note: The information should be verified by SMEs for accuracy and is designed to get you rapidly to a first draft, not a blind submission.
Review Proposal Draft:
Using AI Review: Enter your requirement/task area and then enter your draft response. Select ‘Run AI Review.’
Instructions:
The insights generated will be custom to the requirement/response pair.
You can launch a second window and open AI Chat or AI Draft.
Feed the original requirement into the chat and then paste in the desired feedback to have the AI rewrite a new response variation.
Thank you for using Awarded.AI! For further assistance, please contact your Customer Success Manager!