Part 2: Sending the I-9 Invitation
⏱ This portion of the workflow takes approximately 1 minute.
Accessing the Portal
Step 1: Navigate to https://portal.zipidapp.com/
Step 2: Log in with your employer credentials.
ZipID Employer Portal — Login Screen
Step 3: From the Home screen, click "Form I-9s" in the navigation menu.
Home screen — Form I-9s navigation
Checking for Duplicate Invitations
If more than one HR user manages I-9s in your organization, always check the existing I-9 list before sending a new invitation to confirm the new hire has not already been invited by a colleague.
Form I-9s list — check for existing invitations before proceeding
⚠️ Sending duplicate invitations to the same new hire creates compliance risk and confusion. Always check first.
Inviting a New Hire
Step 1: Click "Invite New Hire."
Click Invite New Hire
Step 2: Enter the new hire's first name, last name, and email address.
Step 3: Select the appropriate worksite location from the dropdown.
Step 4: Select the new hire's start date using the date picker.
Step 5: Select the Review Method: In Person or Remote.
Invitation form — complete all fields and select review method
📌 In Person means you will inspect original documents face-to-face. Remote means you will conduct a live video call. Federal law requires one or the other — document images alone are not sufficient.
Step 6: Click "Send Invitation," then click "Continue."
Send Invitation confirmation
The new hire receives an email invitation to activate their ZipID account and complete Section 1. Their status in your portal will show as "Invited" until they complete Section 1.
New hire invitation email
Portal showing new hire status as Invited
The complete employer guide with screenshots can be found here: