How to Manage and Submit Your CEUs Effectively
Continuing Education Units (CEUs) are essential for maintaining your certifications and staying compliant with AAPC requirements. This guide provides a comprehensive overview of how to manage, submit, and troubleshoot issues related to CEUs.
Overview of CEU Submission Deadlines
CEUs must be submitted by the due date specified in your account. The cutoff time for submission is midnight on the due date.
You can begin submitting CEUs one month before their due date. For example, if your CEUs are due in February 2026, submission will become available closer to that date.
Submitting CEUs before the allowed timeframe will record them in your tracker, but they cannot be officially submitted until the submission window opens.
Step-by-Step Guide to Submitting CEUs
Earn Your CEUs: Complete eligible training programs, courses, or events to accumulate the required CEUs.
Access the CEU Tracker: Log in to your AAPC account, click on your name, and select "Certifications and CEUs."
Upload CEUs: Click 'Add CEUs' in your tracker. When prompted, indicate whether you have an index/catalog number:
If 'Yes,' enter the index/catalog number.
If 'No,' fill in the required fields marked with a red asterisk (*) and upload your certificate of completion. Ensure all required information is included to avoid rejection.
Click 'Submit CEUs': Once all required CEUs are entered and your eligibility date is reached, click the 'Submit CEUs' button to finalize your submission.
Common Issues and Troubleshooting
Unable to Submit CEUs
Incomplete CEUs: Ensure you have entered the total required CEUs. For example, if 28 CEUs are required and only 23 are entered, the 'Submit CEUs' button will remain unavailable.
Eligibility Date Not Reached: The 'Submit CEUs' button becomes available only when your eligibility date is reached.
System Issues: If the tracker does not reflect your updates, verify that your account is using the latest tracker version.
Missing Index Number or Certificate: CEUs cannot be submitted without an index/catalog number or a certificate of completion. Ensure these are available before attempting submission.
Rejected CEUs
Attendance Issues: If your attendance cannot be confirmed, provide proof of attendance or make up the CEU.
Missing Information: Ensure all required details, including the index/catalog number and certificate of completion, are included when entering CEUs to avoid delays or rejection.
Fee-Related Issues
Additional fees may apply depending on your situation.
Certification Requirements and Compliance
The total CEUs required for your certification will be displayed in your account
Excess CEUs earned during a cycle will not carry over to the next cycle.
After submission, your account will update with the new CEU total and adjust your next due date.
CEUs must be earned from an AAPC-approved vendor to be eligible for submission.
FAQs
When should I submit CEUs for reinstatement?
Submit your CEUs after receiving the reinstatement email, which will include specific instructions.
What happens if I submit CEUs before the allowed timeframe?
They will be recorded in your tracker but cannot be officially submitted until the submission window opens.
Can I submit CEUs after paying for an extension?
Yes, but ensure you meet the remaining CEU requirements before submission. For example, if 0.67 CEUs are still needed, complete an eligible training to fulfill this requirement. By following these guidelines, you can effectively manage and submit your CEUs, ensuring compliance with AAPC requirements and avoiding common pitfalls.
What happens if I don’t have a certificate of completion?
Without a certificate of completion, you cannot submit CEUs for credit. Ensure you obtain this document from the training provider.
Can I submit CEUs for partial training sessions?
CEU values are typically based on the duration of the training. Ensure you complete the session to receive the full credit.