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Creating a Job in Hiring System

Creating a job position in Alva's Hiring System takes you through five steps - from describing the role to publishing a job ad. Each step builds on the previous one, so you end up with a complete, structured, and publish-ready hiring workflow.

Written by Pernilla Ahl

Before you start

Each stage is designed to support structured, inclusive, and data-driven hiring. Alva combines human expertise with smart AI to help you build a relevant process, match criteria to assessments, and reduce the risk of bias in hiring decisions.

As you move through the setup, you will:

  • Define the role clearly so the rest of the workflow is based on the right context

  • Decide what “good” looks like by setting role criteria

  • Build an assessment plan that maps to those criteria

  • Turn the setup into a candidate-facing job ad

  • Review everything before publishing

💡Note: New to Alva's Hiring System? If this is your first time creating a job, we recommend reading through each step's article as you go. Click the 'Read more' links below for detailed guidance.

Create a job position

A job position is where you set up everything needed to publish a job, including the role details, what you want to assess, and the job ad content.

To create a job:

  1. Go to your Home page

  2. Select Create job position

If you cannot see Create job position, reach out to an administrator in your organisation to confirm you have the right permissions to create job positions.

💡Before you start: Make sure your organisation's Company Context is set up. Architect uses this information - including your company description, values, and tone of voice - to tailor job descriptions, job ads, and candidate summaries.

See Company Context Hiring System for how to configure it.

Step 1: Describe the role

Provide the inputs Alva needs to draft your job description and power recommendations later in the flow.

  • Set a clear job title

  • Add role context (notes, upload, or import)

  • Write or refine your job description

Read more: Adding or Creating a Job Description

Step 2: Set role criteria

In this step, you define what you want to evaluate for the role. Alva uses these criteria to recommend relevant assessments and to help keep your evaluation consistent across the process.

  • Skills and knowledge: what the person needs to be able to do and know

  • Background and experience: what experience matters for the role

  • Traits: what personal qualities or work style matter

Read more: Set Role Criteria

Step 3: Design assessment plan

Review and tailor the assessment plan so it measures the criteria you care about, in a structured and fair way.

  • Review Architect’s suggested plan

  • Add or remove assessments and reorder stages

  • Check for unassigned criteria you do not need to measure

Read more: Design Assessment Plan

Step 4: Set up job ad & publish

In this step you review and edit the job ad that Architect has drafted, then choose how and where to publish your job.

  • Edit the job ad directly or use the prompt field to regenerate with Architect

  • Publish with Alva, list on Alva Marketplace, or copy the job ad to your ATS

Read more: Set up Job Ad & Publish Job

Step 5: Final review

Before publishing, take a moment to review a summary of your complete job setup.

  • Finish: Finalises your job and publishes it if you selected a publishing option in the previous step

  • Save and close: Saves your progress without publishing, so you can come back and finish later

Any Questions?

Use the chat in the bottom right corner to connect with a member of our support team.

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