If you use one of the below factoring companies, you would be able to submit your batches from Alvys directly to them:
Great Plains Transportation !!! If using Great Plains, please make sure you also submit the Batch report and invoices by email to them after the batch has been created
To begin setting up your integration with any of these factoring companies, please make sure you have your subsidiaries set up first. Then, follow the instructions below to set up your integration:
Part 1: Configure Your Notice of Assignment
Navigate to Company Profile
Find the "Important Information" section of the Management page, then click the plus sign (+) button. The "Manage Important Info" pop-up window will appear.
In the Manage Important Info window, click the drop-down menu to find and select "Notice of Assignment". Then, enter the NOA stamp as instructed by your factoring company. Ex:
THIS INVOICE HAS BEEN ASSIGNED TO AND MUST BE PAID
DIRECTLY TO, YOURFACTORING COMPANY LLC, d/b/a
YOURFACTORING COMPANY
P.O. BOX 1, San Diego, CA 000000
Finally, click the blue Save button to save your changes.
Part 2: Request Credentials & Configure Each Subsidiary
Contact your factory company representative and request that they send you FTP credentials that could be used in your setup with Alvys. Please note that you will need to request a separate set of credentials for each subsidiary that you plan to set up the factoring integration for.
After the FTP Credentials have been provided by them, please navigate to the Management page within Alvys by clicking the Profile button in the upper right corner, then select "Management".
On the Management page, select the proper subsidiary from the left hand side, then find the Integrations section. Click the blue Integrate button, then the Add Integration pop-up window will appear.
In the Add Integration window, use the drop-down menu to find and select WinFactor.
Next, enter the credentials provided by your representative for this subsidiary, then click Save. If you have multiple subsidiaries, repeat steps 3 and 4 for each subsidiary that will use the respective factoring integration.
All that is left to do now is to submit a test batch. Then, please contact your your factoring company sales representative to ensure the submission was successful and acceptable by them.
Part 3: Submitting a Purchase Report
When you are ready to submit your batch (all the loads that have a Queued status and their invoicing method is factoring), please navigate to the Factoring Upload page from your Accounting Tools in Alvys.
Make sure you have selected the Subsidiary you want to submit the batch for
Select all the invoices you wish to submit
Click the Submit Batch button
Wait until the submission went through (closing this page or navigating away from it may disrupt the submission)
Go to your factoring portal and download the DetailHistorywithfees report in a .csv format.
Part 4: Upload your Purchase Report
After the report has been downloaded, go to the Factoring Report Page in Alvys and click on the blue circle Upload Purchase Report button located in the bottom right corner of that page
This will open a prompt where you will be able to either drag-and-drop the report file or click and then select it from its location folder on your device
After the file has been dropped / selected, please click on the Upload button
Please do not close the page until the report has been processed. It can take anywhere from several seconds to a few minutes, based on the size of the file.
Part 5: Upload your Payment Report
Go to your factoring portal and download the ReceiptHistoryDetail report in a .csv format.
After the report has been downloaded, go to the Factoring Report Page in Alvys and click on the Upload Payment Report button
Either drag and drop the downloaded file on the “Click to add a file or drag it here” bar or click it and select it from the folder where it was previously saved on your device
Click the upload button
Please do not close the page until the report has been processed. It can take anywhere from several seconds to a few minutes, based on the size of the file.
