Answer
Use the Vault to share reference content that frontline users may need while completing work in Frontline Operations (ANVL Workflows). The Vault is best for materials that should be easy to access in the field, stay read-only, and support safe, consistent execution.
From a safety / EHS perspective, the Vault is a good place for items such as:
safety procedures
job aids
emergency contacts
site maps
evacuation plans
SDS or chemical reference links
PPE guidance
toolbox talk materials
training reference documents
From a quality perspective, the Vault is a good place for items such as:
standard work instructions
inspection criteria
control plans
reaction plans
specification sheets
sample defect guides
visual quality standards
LPA support documents
escalation or containment guidance
Use the Vault for content that people may need to reference during work. If the information should be completed, edited, or captured as part of the workflow itself, it should usually be built into the workflow instead of stored in the Vault.
You can also use the Vault to link users to your organization’s internal sites, shared folders, or other approved reference locations, as long as those links are accessible to the intended users.
Steps
Use the Vault for documents, links, and reference materials people may need during work.
Store content by site or Group so users only see what is relevant to them.
Add content that supports safe execution, quality checks, training reinforcement, and field decision-making.
Keep Vault content current so users are referencing the latest approved information.
Additional Details
The Vault is especially useful for content that supports:
field work
recurring inspections
Job Safety Assessments
Layered Process Audits
onboarding or refresher reference
site-specific requirements
Good Vault content is:
easy to understand
relevant to the user’s site or role
approved and current
useful at the point of work
Avoid using the Vault for documents that are outdated, overly broad, or not actionable for frontline users.