Answer
Use this template before building or expanding an ANVL REST API use case to extract data from ANVL. Complete as much detail as possible so your business, technical, analytics, security, and support teams are aligned before implementation begins.
Steps
1. Business Goal
What business question, report, process, or integration will this API use case support?
Response:
What decision, workflow, or operational process will improve once the API is in use?
Response:
Use case type (select one or more):
☐ Reporting
☐ Analytics
☐ Data warehouse loading
☐ System integration
☐ Supported Work Item automation
☐ Other: ___________________________
Is this need already covered by ANVL standard reports, Power BI reports, exports, or custom reporting support?
☐ Yes
☐ No
☐ Unsure
Notes:
2. Data Scope
Which Groups or sites are in scope?
Response:
Which workflows are in scope?
Response:
What ANVL data objects are needed?
☐ Organization data
☐ Groups / sites
☐ Users
☐ Workflows
☐ Workflow responses
☐ Work Items
☐ Work Item Categories
☐ Other documented API objects: ___________________________
What historical date range is needed?
Response:
Is this a one-time backfill, ongoing sync, or both?
☐ One-time backfill
☐ Ongoing sync
☐ Both
Notes:
3. Destination System
Where will the ANVL data go?
☐ Power BI
☐ Tableau
☐ Snowflake
☐ Azure
☐ SQL Server
☐ Data lake
☐ ERP
☐ Work order system
☐ Internal application
☐ Other: ___________________________
Who owns the destination system?
Name / Team:
How will the data be used in the destination system?
Response:
4. Refresh Cadence
How often does the data need to update?
Select one:
☐ Daily
☐ Hourly
☐ Weekly
☐ Near-real-time
☐ Other: ___________________________
Is near-real-time access truly required?
☐ Yes
☐ No
☐ Not applicable
Would a scheduled refresh meet the business need?
☐ Yes
☐ No
☐ Unsure
What business risk exists if the data refresh is delayed?
Response:
5. Ownership
Complete the ownership table before implementation begins.
Role | Name / Team | Contact |
Business owner |
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Technical owner |
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Destination system owner |
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Analytics / BI owner |
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Security owner |
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Validation owner |
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Support owner after go-live |
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6. Security
Who will receive and manage API credentials?
Response:
Where will credentials be stored?
Response:
Has internal IT or security review been completed?
☐ Yes
☐ No
☐ Not required by our organization
Who can access the extracted ANVL data?
Response:
How will credential rotation be handled?
Response:
How will credential revocation be handled if ownership changes?
Response:
Reminder: Do not store API credentials in source code, Excel files, shared folders, emails, BI report files, or other unmanaged locations.
7. Validation Plan
What ANVL source will be used to validate the API data?
Select one or more:
☐ ANVL report
☐ Power BI report
☐ Export
☐ ANVL screen
☐ Other: ___________________________
What filters must match during validation?
Filter | Validation value |
Group / Division |
|
Date range |
|
Workflow |
|
Status |
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User, if applicable |
|
Timezone assumption |
|
Who will confirm the API results are correct?
Name / Team:
What result must match before the API use case is considered validated?
Response:
8. Support Readiness
Who will troubleshoot subscriber-side code, jobs, dashboards, data pipelines, or destination system issues?
Response:
What logs will be captured?
☐ Endpoint
☐ Timestamp
☐ Status code
☐ Record count
☐ Job or run ID
☐ Failure reason
☐ Retry attempts
☐ Other: ___________________________
Who will open support requests if escalation is needed?
Name / Team:
What information will be included in a support request?
☐ Endpoint
☐ Timestamp and timezone
☐ Request parameters, excluding secrets
☐ Response code
☐ Error message
☐ IDs involved, such as Group, workflow, user, or Work Item IDs
☐ Date range used
☐ Expected result
☐ Actual result
☐ Pagination status, if applicable
☐ Whether the data appears in ANVL reports, exports, or screens
9. API Documentation Review
Has the team reviewed the ANVL API documentation site and OpenAPI documentation?
☐ Yes
☐ No
Which endpoints are expected to be used?
Response:
Are the needed fields, parameters, and response structures documented?
☐ Yes
☐ No
☐ Unsure
Notes:
10. Readiness Decision
Your team is likely ready to use the ANVL REST API when each item below is confirmed.
Readiness item | Confirmed |
Use case is defined | ☐ |
Technical owner is assigned | ☐ |
Data scope is clear | ☐ |
Destination system is known | ☐ |
Security owner is identified | ☐ |
Validation method is defined | ☐ |
Support owner is assigned | ☐ |
API documentation has been reviewed | ☐ |
Final Recommendation
☐ Ready to proceed
☐ Not ready yet
☐ Needs additional scoping
Reason / notes: