How to work any report quickly
Use the filters to focus by Date, Team, Job, and Status. Stacked filters use AND logic, so results must meet all filters you set.
Click the three dots on any table to Export a CSV for analysis or sharing.
Date columns like Interview Date, Offer Date, and Hire Date capture the first time an applicant reached that stage. They do not reflect the calendar day an interview or offer happened. Plan date filters accordingly.
Pro tip on date filters: If you filter Application Date for the last 30 days and Hire Date for the last 7 days, you will only see applicants who applied in the last 30 days and were hired in the last 7 days. This is expected.
Applications
What it shows
A row per applicant with the details from their application plus key stage dates. Filter by Date, Team, Job, and Status. Export with the three dots.
How customers use it
Audit applicant data quality before downstream steps
Spot bottlenecks by scanning stage dates
Export for quick pivot tables and SLA checks
Example
Filter Status to New and Application Date to last 7 days to confirm timely first contact.
Applications By Job
What it shows
A job-by-job view of recruiting progress. See total jobs per team, applicants per job, and a full funnel per job. Filter by Team, Job, Application Date, and Published status.
How customers use it
Compare applicants per job to identify roles that need edits or sponsorship
Track funnel conversion per job to find dropoff points
Example
Sort by Applicants per Job to find low-traffic jobs. Add salary, refine title, or sponsor.
Applications: By Team
What it shows
Team-level recruiting progress with total and recent applicants over time, current status mix, and a full funnel view. Filter by Team, Application Date, and Published jobs.
How customers use it
Benchmark team performance and volume trends
Identify teams with high stalled or no-show rates for targeted coaching
Example
Filter to last month and compare Interview Rate across teams to plan a training session.
Applications: Details & Sources
What it shows
Everything in Applications, plus Applicant Sources so you can attribute traffic. Same filters and export options.
How customers use it
Measure source quality from click to interview to hire
Decide where to sponsor or pause spend
Example
Group by Source and compare Offer Rate to shift budget toward top performers.
Applications: Sources Unknown
What it shows
Counts of applicants from ungrouped sources such as Other, Other Job Board, Unknown, and raw utm_source.
How customers use it
Improve source tagging with better links and UTM hygiene
Reduce the Unknown bucket over time to sharpen ROI analysis
Example
Export the utm_source list and partner with marketing to standardize parameters.
Applications: Sponsored
What it shows
Applications from jobs sponsored inside or outside Apploi. External sponsorships can appear as Indeed (Outside Apploi) or ZipRecruiter (Outside Apploi) and will not show Apploi budget or campaign dates. myCNAjobs applicants are treated as sponsored because access is via monthly subscription with unlimited postings.
Channel notes
ZipRecruiter outside Apploi often uses subscription packages with a set number of rotating jobs
Indeed sponsorships typically run 15 or 30 days per job
myCNAjobs is treated as sponsored due to paid access
How customers use it
Tie sponsored volume to funnel outcomes to confirm ROI
Validate that external sponsorships are correctly labeled for reporting
Example
Filter Sponsored to isolate paid campaigns, then compare Cost per Interview by source.
Interviews: Scheduled
What it is used for
Monitoring upcoming interviews, reducing no-shows, and confirming calendar coverage.
Suggested workflow
Filter by Team and Date to see this week’s interviews
Message candidates with reminders and directions to cut no-shows
Status Changes: Details
What it shows
A timeline of all status changes with the user who made them. Filter by Team, User, Applicant, and Date to audit activity.
How customers use it
Audit process adherence and identify manual errors
Track coordinator workload and handoffs
Example
Filter to Offer Made changes last week to confirm who sent offers and when.
Status: Interviews, Offers, Hires
What it shows
Historical counts of Interviewed, Offered, and Hired per Team, Recruiter, and Job with flexible date filters.
How customers use it
Run weekly hiring dashboards
Compare interview-to-offer and offer-to-hire rates across teams
Example
Set Interview Date to last month and Hire Date to this month to see lag from interview to hire.
All Jobs
What it shows
Every job with Created Date and Published status. Filter by Child Team, Job, and Published.
How customers use it
Verify that high-priority roles are live
Find stale roles that need edits or closure
Example
Filter to Not Published to spot jobs that need to go live.
Applications per Job
What it supports
A quick way to compare volume per job to guide sponsorship and content updates. Pair with Applications By Job for funnel context.
Example
Identify roles under 5 applicants in 7 days, then adjust titles, salary, and benefits.
Jobs: Activity
What it shows
A history of actions taken on jobs with filters for Team Name, Job Name, Current Status, Date Changed, Change Made such as Edit or Publish, and Changed By. Multiple filters return only rows that match all criteria.
How customers use it
Audit who published or edited a job and when
Confirm compliance with posting standards like salary inclusion
Example
Filter Change Made to Publish for the last 7 days to review new job launches.
Jobs: Missing Salaries
What it highlights
Jobs that lack salary data. Use this to fix postings that may underperform on boards that reward pay transparency.
Example
Bulk update salaries for all flagged jobs to improve visibility and apply rate.
Jobs: Openings
What it shows
A summary of job opening activity by Team and Recruiter for all jobs with openings. Filter by Team, Recruiter or Job Owner, Job, Opening Type, Published status, plus Go Live Date and Filled Date.
How customers use it
Track headcount plan vs fills
Validate time to open and time to fill by team
Example
Filter Opening Type to Full Time and compare Filled Date across recruiters.
Candidate Messages: Summary
What it shows
A rollup of candidate communication. Use it to confirm that outreach volume matches pipeline needs.
How customers use it
Ensure consistent follow-ups before interviews
Correlate message volume with show rates
Example
Compare message volume this week to last week’s Interview Scheduled count.
Users: Activity
What it shows
A breakdown of actions taken across teams and users, including emails and texts sent to applicants, with over-time trends and child-team detail. Filters include Team, Time Period, and Team Member.
How customers use it
Coach teams on responsiveness and outreach consistency
Validate that new users are active after training
Example
Filter to a new recruiter and last 14 days to confirm they are sending messages and moving candidates through stages.