In this article, we will be working with the elements created for your workspace, for more information about creating an element, you can refer to the Configuring your workspace article. For a complete overview, you can read the full article or watch the video.
Step 1. Booking a room
On the main page, click "Booking management" and then click "Book a room".
Conference rooms, phone booths, and event spaces can be booked from this view
To specify on whose behalf you would like to make the booking, click the "For" dropdown box at the top and select the user, if you have more than one workspace, you can select it by clicking the "At" dropdown box.
Select the date and time by clicking the "Date" dropdown box.
Locate the room that you would like to book and click on it
Click the "Book" button
If the date and time selected is not available, you will see the room grayed out, additionally, if you click on it, you will see proposed times when the room is available, you can select another time by either clicking on the proposed times or selecting an interval
Add the information desired and click Confirm.
Click Close to return to the booking management window.
Step 2. Booking a desk
On the main page, click "Booking management" and then click "Book a desk".
Desk groups can be booked from this view
To specify on whose behalf you would like to make the booking, click the "For" dropdown box at the top and select the user, if you have more than one workspace, you can select it by clicking the "At" dropdown box.
Select the date and time by clicking the "Date" dropdown box.
Locate the desk that you would like to book
Click the "Book" button
If the date and time selected is not available, you will see the "Book another time" button, you can click this button and select another date & time in the next screen if needed
Add the information desired and click Confirm.
Click Close to return to the booking management window.
Archie tip: When booking in the map view, click the "assign" button to designate a desk for a specific user for a long term, and then select the start and end dates.
Step 3. Booking an office
On the main page, click "Booking management" and then click "Book an office".
Private offices can be booked from this view
To specify on whose behalf you would like to make the booking, click the "For" dropdown box at the top and select the user, if you have more than one workspace, you can select it by clicking the "At" dropdown box.
Select the date and time by clicking the "Date" dropdown box.
Locate the office that you would like to book
Click the "Book" button
If the date and time selected is not available, you will see the "Book another time" button, you can click this button and select another date & time in the next screen if needed
Add the information desired and click Confirm.
Click Close to return to the booking management window.
Archie tip: When booking in the map view, click the "assign" button to designate an office for a specific user for a long term, and then select the start and end dates.
Step 4. Booking a resource
On the main page, click "Booking management" and then click "Book a resource".
Resources can be booked from this view
To specify on whose behalf you would like to make the booking, click the "For" dropdown box at the top and select the user, if you have more than one workspace, you can select it by clicking the "At" dropdown box.
Select the date and time by clicking the "Date" dropdown box.
Locate the resource that you would like to book
Click the "Book" button
If the date and time selected is not available, you will see the "Book another time" button, you can click this button and select another date & time in the next screen if needed
Add the information desired and click Confirm.
Click Close to return to the booking management window.
Step 5. Managing your bookings
To access the calendar view of your bookings:
On the main page, click "Booking management" and then click "Book a room" if you want to view the calendar for your rooms.
You can select book a desk, office, resource, and apply the same steps described below.
Click the "Actions" button located at the top right.
Click "Manage bookings".
Navigate through the calendar view to review the active bookings.
Click on a booking to review the details and additional actions
Archie tip: You can set specific colors to be displayed in the calendar view for each Inventory created, this will let you have a more organized view when navigating through the calendar view. To do this, go to "Settings/Inventory/Workspace or Resources", locate the inventory that you want to modify, click the 3 dots button, click edit, look for the "Color" field, set the desired color. and click Save.
Follow our next article to understand how to use the communication section