In this article, we will guide you on configuring a room to be booked by the hour, half-day, or full-day. This setting is intended for regular bookings and should not be confused with setting up the room as part of a plan or subscription.
Creating your rooms
Navigate to Settings/Inventory/Workspaces
Click on the "Add an Item" button.
In the "Type" dropdown list, select "Conference Room."
In the "Floor" dropdown list, select the floor to which you want to assign this room.
Click "Confirm."
In the next window, enter the basic information of your conference room.
Once ready, click "Save and Continue." You will be directed to the next step "Prices & access". You should see this screen:
Click the "add customization" button
Type the Group that you would like to make available to use this room (e.g. member, user) and click Confirm
You will be taken into the customization for the group selected screen, it will look like this:
Set your hourly, half day, and daily prices by clicking the "Add Set of Prices" button.
In this section, you can specify:
The availability of the room on different days
The hourly prices, you can use the dropdown list to select:
"Not Available" if you don't want this room to be booked hourly.
"Fixed Rate" for a specific price. If you want accounts to book this for free, you can set a $0.00 price
"Request for Quotation" if a quote is needed before booking.
The half day and daily prices, follow the same options mentioned above
Once you have set your options, click "Confirm"
You will be redirected back to the "Prices & access" settings:
If you want to set a specific set of hours for the group selected, Click "Add set of hours"
Note: If no set of hours is added in this step, the system will use the business hours set in the general settings.
Click "Finish" to save your settings.
Note: You have to create a customization for each group that you would like to have access to this room. For example, if you are planning to have this room available to members and users, 2 different customizations must be added even if they have the same price. If a group doesn't have a price set, they won't be able to see the room.
Archie tip: To set up your half day break, you can refer to this article.
To add another customization, locate the room that you just created, click the 3 dots, and click Edit
Click "Save & Continue" to move to the next step
Click the "add customization" button and repeat the process mentioned above
Archie tip: Confirm the groups set in your room by referring to the "Bookable by" column. Always take in mind that a price must be set for each group.