In this article, we will guide you on configuring a desk group to be booked by a day pass. This setting is intended only to book a desk via a day pass and should not be confused with a regular booking.
Creating your Desks
Navigate to Settings/Inventory/Workspaces
Click on the "Add an Item" button.
In the "Type" dropdown list, select "Desk Group."
In the "Floor" dropdown list, select the floor to which you want to assign this desk group.
Click "Confirm."
In the next window, enter the basic information of your Desk group
Archie Tip: When setting the "Chair Assignation at Booking" field, it doesn't matter which value do you select as this applies only to regular bookings, we will have the option to specify if the desks can or can't be selected when we configure the day pass
Once ready, click "Save and Continue." You will be directed to the next step "Desks".
Click "Add desks"
Add the number of desks for this group
You will be directed to the "Hot desk update" section, this is bulk edit mode, changes will be applied to all desks.
Click "Save and Continue.", there is no need to add information here since this only applies to regular bookings.
You will be directed to the next step "Prices & access".
Proceed to click Finish, there is no need to add a customization since it will only apply to regular bookings.
Click Finish once again
Creating a day pass
Navigate to Settings/Inventory/Plans & products and locate the Day passes section
Click the "Add a Day pass" button.
Enter the details of your product
Archie tip: Use the "Assign a group" field to set as a member anyone who buys this day pass, making them members only on the day the pass is used. Moreover, make sure to set the visibility of your plan, if no value is added, only admins will be able to see it.
Once ready, click "Save and Continue." You will be directed to the next step "Customization".
Set the price for your Day pass.
Archie tip: You can Add bulk discount to motivate your customers to buy more day passes.
Set the expiration date
Set the element that will be included in the day pass
To add credits to this Day pass:
Click the "Add credits" button
Select an element from the dropdown list that is not included in the plan.
Select if you want to give the client unlimited credits or a specific number.
Enter the amount of credits
Click "Confirm" to be taken back to the Customization step.
Archie tip: Credits are set to add an extra benefit to the day pass, for example: if your day pass is for hot desks, but you want to include 2 hours of conference room as benefit, you can calculate the credits to be given by multiplying your hourly rate for the conference room by 2.
Set the number of hours per day that will be granted with this day pass
Click "Publish & Finish"
Archie tip: Day passes operate on a distinct system compared to plans, products, and services. Upon purchasing a day pass, the customer needs to check in to use it.